14 Trade Coordinator jobs in Oman

Direct message the job poster from Water Vision Technology

Overview

We’re hiring a proactive, highly organizedExecutive Administrative Assistantto drive task execution and build simple, durable processes. You will translate ideas and conversations into clear actions, keep owners accountable, and create lightweight SOPs so work scales beyond any one person. The role supports a fast-moving executive and teams working in Microsoft 365 (Teams, Planner, Outlook), with an emphasis on accessible practices (e.g., working from voice notes and structured summaries).

Key Responsibilities (De-duplicated)

1) Task Intake & Routing

•Capture tasks from conversations, chats, and voice notes; extract action points from Plaud Notepin and turn into tasks with owners, due dates, and context.

•Create/maintain simple priority queues; surface blockers early and propose next steps.

•Ensure every task has an owner, a deadline, and a definition of done (acceptance criteria).

2) Follow-Up & Accountability

•Run a consistent follow-up cadence; ping owners before due dates and on overdue items with updated ETAs.

•Escalate based on clear rules of engagement when impact or deadlines are at risk.

•Maintain a visible dashboard (Planner) for status: Done / In-Progress / Blocked.

3) Executive Support & Summaries

•Prepare concise briefs before key meetings; publish post-meeting action summaries within 24 hours.

•Triage inbound requests to protect focus time; draft messages for review when helpful.

4) Process & SOP Creation

•Draft clear, one-page SOPs with a checklist, RACI, and links to templates; version in SharePoint.

•Pilot new SOPs, collect feedback, and iterate until adoption is smooth.

•Create starter templates (briefs, status updates, intake forms) so others can self-serve.

5) Information Systems & Reporting

•Keep Planner boards clean and searchable (naming conventions, labels, archiving).

•Publish a weekly status note: accomplishments, risks, decisions needed, next week focus.

•Maintain reference lists (contacts, vendors, renewals, key dates).

6) Workflow Automation

•Identify repetitive steps and implement light automations (Power Automate, Copilot) for reminders, routing, and reports.

•Own a backlog of ‘automation ideas’ with impact/effort notes and track outcomes after launch.

7) Communication & Stakeholder Management

•Liaise across teams; keep updates crisp, factual, and deadline-driven.

•Ensure timely responses by drafting emails, messages, or status updates.

•Set communication ladders: when to nudge, when to escalate, and to whom.

8) Rhythm of Business

•Run a weekly check-in with owners; review due items and confirm next steps.

•Manage quarterly planning checkpoints; ensure SOPs and templates are current.

Qualifications

•3+ years in executive assistance, project coordination, or operations with hands-on task management.

•Demonstrated experience writing SOPs and standing up lightweight processes that others can follow.

•Fluent with Microsoft 365 (Teams, Planner, Outlook,); familiarity with Power Automate/Copilot is a plus.

•Excellent written and verbal English; Arabic is a plus.

•High ownership, meticulous organization, proactive communication, and sound judgement with sensitive information.

KPIs & Success Metrics

•Task capture SLA: ≥95% of executive-assigned items captured and routed within same business day.

•Assignment SLA: ≥90% of captured tasks assigned with owner, due date, and definition of done within 24 hours.

•On-time completion: ≥85% of tasks completed by due date; trending improvement over first 90 days.

•Action closure rate: ≥90% of meeting actions logged and synced to Planner within 24 hours.

•SOP adoption: ≥80% of targeted teams using new SOPs within 30 days; <10% rework from ‘first-pass’ usage.

•Dashboard hygiene: <5% of tasks missing owner/date/status in weekly audits.

Day Plan

•First 30 Days: Shadow the executive; catalog top recurring workflows and pain points. Stand up a single source of truth in Planner with naming/label conventions. Draft 2–3 SOPs for the highest friction workflows; pilot with 1–2 teams.

•Days 31–60: Expand SOP coverage; finalize templates (briefs, status notes, intake forms). Launch basic automations for reminders and meeting action sync. Publish first monthly metrics deck (SLA adherence, cycle times, adoption).

•Days 61–90: Harden escalation ladders and meeting rhythms; reduce overdue items by ≥25%. Iterate SOPs based on feedback; target ≥80% adoption for first wave. Propose Q2 improvements (additional automations, dashboard refinements).

Working Parameters & Authority

•Timezone: Oman/GST (+04:00) coverage during core hours; flexibility for urgent follow-ups.

•Authority to schedule check-ins, send nudges/escalations per playbook, and request status/ETAs.

•Confidentiality and data handling: handle sensitive information with discretion; adhere to company policies.

Sample Weekly Task List

•Convert Plaud Notepin items and voice notes to Planner tasks with owners/dates and definition of done.

•Run follow-ups on approaching/overdue items; update ETAs and blockers in the dashboard.

•Publish a 1-page weekly status (done / next / risks / decisions) and circulate to stakeholders.

•Draft or refine 1 SOP and log feedback.

•Tune or add one light automation for reminders or intake routing.

Interested? Pls head over to this page to send your application:

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Water Supply and Irrigation Systems

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Expeditor (Supply Chain)
Al Manazel Integrated, Oman

Key Responsibilities and Accountabilities:

• Liaise with suppliers for the confirmation and acknowledgment of purchase orders.
• Actively monitor supplier deliveries & confirm shipments as promised.
• Generate & issue status reports related to project material requirements.
• Coordinate & monitor all supplier submittals such as fabrication drawings, procedures, test reports, etc. as required in the Purchase Orders.
• Coordinate incoming & outgoing logistics requirements with Logistics & Customs personnel related to cargo activities.
• Monitor supplier performance & provide input for statistical measurement of supplier performance.
• Assist in managing contract and procurement archiving of all supply chain documentation.
• Assist in Procurement and expediting activities in Supply Chain.
• Assist SCM management in executing any assigned tasks by the supervisor.
• Assist the supply chain team in carrying out issues of RFQs, technical clarifications, etc. and any assigned tasks by the SCM team.
• Participate in the resolution of any material discrepancy disputes or supplier invoicing issues.
• Liaise with QA/AC department for inspection of material and material documentation.
• Coordinate with material QA/QC and/or Warehouse to clear any Overage, Shortage, Damage and Non-conformance material delivered.
• Developing schedules, expediting deliverables and setting priorities based on the plan liaised with proponent, local & international purchasing groups.
• Coordination with suppliers/manufacturers on the status of different stages as per the delivery timeline provided by the supplier. Shall expedite with relevant parties to ensure to achieve a milestone as per the timeline.
• Expedite the approvals of the required drawings and technical documentation.

Working Hours:

• 10 hours per day including a 1-hour lunch break, 6 days per week (Saturday to Thursday)
• Job Specification

  We are looking for a dynamic, interactive person to join MICO

  Requirement:

  • Hold at least a Bachelor degree in business or engineering.
  • Minimum three (3) years’ experience in any of the following areas: procurement services, materials expediting, material management, logistical services, project management.
  • Required to possess good communications, influencing & negotiating skills and fluent command of written and spoken English (Subject for interview).
  • Basic computer skills
  • Excellent team player and ability to work independently
  • Ability and willingness to accept and provide feedback

Overview

Foreground is collaborating with a leading FMCG manufacturer in Oman to appoint a Supply Chain Manager. The role will optimize sourcing, logistics, and distribution processes to ensure efficiency and cost-effectiveness while supporting high service standards.

• Manage end-to-end supply chain operations from procurement to delivery.
• Lead vendor management, contract negotiations, and supplier performance.
• Implement inventory planning systems and demand forecasting.
• Ensure compliance with health, safety, and quality standards across logistics.
• Develop supply chain KPIs to enhance efficiency and reduce costs.

• Bachelors degree in Supply Chain, Logistics, or Industrial Engineering.
• 8+ years of supply chain experience in FMCG or manufacturing.
• Demonstrated expertise in ERP systems and supply chain analytics.
• Strong leadership and project management skills.

• Management Skills
• Operations
• ERP
• Compliance
• Industrial Engineering
• Logistics
• Vendor Management
• Sourcing
• Demand
• Supply
• Analytics
• Forecasting
• Manufacturing
• Procurement
• Planning
• Engineering
• Project Management
• Leadership
• Management

Foreground is collaborating with a leading FMCG manufacturer in Oman to appoint a Supply Chain Manager. The role will optimize sourcing, logistics, and distribution processes to ensure efficiency and cost-effectiveness while supporting high service standards.

Responsibilities:

• Manage end-to-end supply chain operations from procurement to delivery.
• Lead vendor management, contract negotiations, and supplier performance.
• Implement inventory planning systems and demand forecasting.
• Ensure compliance with health, safety, and quality standards across logistics.
• Develop supply chain KPIs to enhance efficiency and reduce costs.
  
  
  

• Bachelors degree in Supply Chain, Logistics, or Industrial Engineering.
• 8+ years of supply chain experience in FMCG or manufacturing.
• Demonstrated expertise in ERP systems and supply chain analytics.
• Strong leadership and project management skills.
  

Foreground is collaborating with a leading FMCG manufacturer in Oman to appoint a Supply Chain Manager. The role will optimize sourcing, logistics, and distribution processes to ensure efficiency and cost-effectiveness while supporting high service standards.

Responsibilities:

• Manage end-to-end supply chain operations from procurement to delivery.
• Lead vendor management, contract negotiations, and supplier performance.
• Implement inventory planning systems and demand forecasting.
• Ensure compliance with health, safety, and quality standards across logistics.
• Develop supply chain KPIs to enhance efficiency and reduce costs.
  
  

• Bachelors degree in Supply Chain, Logistics, or Industrial Engineering.
• 8+ years of supply chain experience in FMCG or manufacturing.
• Demonstrated expertise in ERP systems and supply chain analytics.
• Strong leadership and project management skills.
  

Job Purpose: To lead and manage the end-to-end logistics and supply chain operations for all automotive brands under Al Hashar Automotive, including Nissan, Infiniti, Peugeot, Aston Martin, and others. The role ensures smooth vehicle import, timely customs clearance, efficient yard management, optimal parts warehousing, and seamless inter-branch distribution across Oman.

Key Responsibilities:
- Import & Customs Clearance: Ensure timely and cost-efficient customs clearance and compliance with all legal import requirements. Maintain strong relationships with clearance agents and port authorities.
- Vehicle Inflow & Yard Management: Track inbound shipments, manage vehicle offloading, inspection, pre-delivery process, and systematic yard inventory control.
- Supply Chain Operations: Oversee movement of vehicles and parts from central warehouses to branches. Ensure accurate demand forecasting, replenishment, and logistics optimization.
- Inventory Planning & Control: Monitor inventory levels of vehicles and parts to ensure optimal stock across locations without overstocking or shortages.
- DMS Usage and Compliant: Ensure Dealer Management System interface is used accurately and regularly updated on a daily basis by all Staff in the Logistics department
- Team & Vendor Management: Lead the logistics and warehouse teams, manage third-party logistics (3PL) providers and transport partners, and ensure performance KPIs are met.
- Systems & Process Optimization: Improve operational efficiency through process standardization, technology integration, and cost control initiatives.

Job Requirements:
- Bachelor’s/Master’s degree in Supply Chain, Logistics, Operations, or related discipline.
- 10+ years of progressive experience in automotive logistics or large-scale import operations.
- Valid Oman/GCC Driving License.

Key Competencies:
- Proven experience in managing large vehicle imports and national supply chain networks.
- Knowledge of Oman’s customs and port clearance procedures.
- Capability to lead multi-site warehousing and transportation operations.
- Strong analytical, planning, and reporting skills.
- Ability to manage cross-brand and multi-location requirements simultaneously.

Job Purpose: To lead and manage the end-to-end logistics and supply chain operations for all automotive brands under Al Hashar Automotive, including Nissan, Infiniti, Peugeot, Aston Martin, and others. The role ensures smooth vehicle import, timely customs clearance, efficient yard management, optimal parts warehousing, and seamless inter-branch distribution across Oman.

Key Responsibilities:
- Import & Customs Clearance: Ensure timely and cost-efficient customs clearance and compliance with all legal import requirements. Maintain strong relationships with clearance agents and port authorities.
- Vehicle Inflow & Yard Management: Track inbound shipments, manage vehicle offloading, inspection, pre-delivery process, and systematic yard inventory control.
- Supply Chain Operations: Oversee movement of vehicles and parts from central warehouses to branches. Ensure accurate demand forecasting, replenishment, and logistics optimization.
- Inventory Planning & Control: Monitor inventory levels of vehicles and parts to ensure optimal stock across locations without overstocking or shortages.
- DMS Usage and Compliant: Ensure Dealer Management System interface is used accurately and regularly updated on a daily basis by all Staff in the Logistics department
- Team & Vendor Management: Lead the logistics and warehouse teams, manage third-party logistics (3PL) providers and transport partners, and ensure performance KPIs are met.
- Systems & Process Optimization: Improve operational efficiency through process standardization, technology integration, and cost control initiatives.

Job Requirements:
- Bachelor's/Master's degree in Supply Chain, Logistics, Operations, or related discipline.
- 10+ years of progressive experience in automotive logistics or large-scale import operations.
- Valid Oman/GCC Driving License.

Key Competencies:
- Proven experience in managing large vehicle imports and national supply chain networks.
- Knowledge of Oman's customs and port clearance procedures.
- Capability to lead multi-site warehousing and transportation operations.
- Strong analytical, planning, and reporting skills.
- Ability to manage cross-brand and multi-location requirements simultaneously.

Job Openings: Product Owner (Finance & Supply Chain) - Domain Expert

Job Title: Product Owner (Finance & Supply Chain) - Domain Expert

Location: Muscat, Sultanate of Oman

Job Type: Full-time (On-Site)

About Us:
OSOS is a dynamic and innovative company leveraging cutting-edge technologies to deliver exceptional products and services. We are seeking an experienced Product Owner to join our team in Oman.

Job Summary:
As a Product Owner for Finance & Supply Chain (F&SC), you will define and prioritize the product backlog for our F&SC software development projects. Collaborating with cross-functional teams, you will ensure the timely delivery of products that meet business goals and customer needs.

Responsibilities:

• Product Vision & Roadmap: Define and communicate the product vision, goals, and strategy aligned with organizational objectives. Develop and maintain a detailed product roadmap, ensuring the timely delivery of features.
• Product Backlog Management: Maintain and prioritize the product backlog to align with business objectives.
• Product Innovation: Perform gap analysis, reverse engineering, or benchmarking as part of product R&D, discovery, or exploration.
• Requirements Elicitation and Design: Gather and clarify requirements with stakeholders and teams. Define processes, map business workflows (BPM), and document core business processes (As-is & To-be).
• Solution Design and Tracking: Create prototypes and wireframes to visualize designs before development. Organize requirements into traceability matrices linked for better visibility and tracking.
• Prioritization: Prioritize features and user stories based on customer needs and technical feasibility.
• Collaboration: Work closely with developers, designers, and stakeholders throughout the development lifecycle.
• Stakeholder Management: Communicate progress, manage expectations, and facilitate feedback sessions.
• Quality Assurance: Ensure products meet quality standards through demos, testing, and feedback.
• Metrics and Reporting: Track KPIs and provide regular updates to stakeholders.

Requirements:

• Education: Bachelor's degree in Computer Science, Engineering, or related field.
• Domain Knowledge: In-depth knowledge of Finance & Supply Chain.
• Experience: 5+ years proven experience as a Product Owner, Business Analyst, Consultant, or similar role within an Agile environment specializing in Finance & Supply Chain products.
• Professional Qualifications: ACCA, CIMA, or similar qualifications.
• Certification: Certified Scrum Product Owner (CSPO) or similar certification preferred.
• Backlog Management: Strong experience managing backlogs and communicating with stakeholders.
• Jira Expertise: Proficiency in Jira for backlog management and reporting.
• Communication Skills: Excellent verbal and written communication skills.