44 Administrative jobs in Oman

Job Title: Executive Assistant to the Managing Director

Job Description:

We are seeking a dedicated and highly skilled Executive Assistant to support the Managing Director (MD) in our dynamic energy company. This pivotal role involves providing high-level administrative support, strategic communications, and ensuring smooth daily operations for the MD. As the right-hand person to the MD, you will enhance corporate communications and support the leadership team with critical tasks.

Your responsibilities include managing complex schedules, coordinating communications, and ensuring the MD’s engagements and objectives are met efficiently. The role requires initiative, strong problem-solving skills, and maintaining confidentiality and professionalism in the energy sector.

• Executive Support:
  • Manage the MD's calendar, appointments, meetings, and events.
  • Coordinate travel arrangements and prepare itineraries.
  • Prepare and review reports, presentations, and documents.
  • Act as liaison between the MD and stakeholders, managing communication flow.

• Corporate Communications:
  • Assist in drafting and reviewing internal and external communications.
  • Support PR campaigns, newsletters, and social media messaging.
  • Maintain consistent messaging aligned with the company's mission.
  • Assist in preparing for corporate events and media engagements.

• Operational Support:
  • Organize meetings, prepare agendas, and follow up on action items.
  • Conduct research on industry trends and market conditions.
  • Handle confidential information with integrity.
  • Manage special projects like industry reports and CSR initiatives.
  • Support in preparing for board meetings and leadership engagements.

• Administrative Support:
  • Track deliverables and ensure project progress.
  • Manage office supplies and administrative requirements.
  • Handle ad-hoc requests from senior leadership.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Energy, Environmental Science, or related field.
• At least 5 years of executive support experience, preferably in energy, oil & gas, or renewables sectors.

Skills & Competencies:

• Exceptional organizational skills and multitasking ability.
• Strong communication skills for internal and external stakeholder engagement.
• Proficiency in Microsoft Office and familiarity with project management and communication tools.
• Attention to detail, proofreading skills, and independent work capability.
• Ability to maintain confidentiality and professionalism.
• Knowledge of the energy industry is advantageous.

Preferred Attributes:

• Experience in PR or corporate communications.
• Understanding of sustainability and CSR practices.
• Multilingual abilities relevant to the company’s operations.
• Knowledge of energy sector regulations and stakeholders.
• Previous Oman experience with a driving license.

• OMR 350 – OMR 500, with allowances for car, fuel, mobile SIM (OMR 35 limit), and accommodation.
• Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.

Position Description: Manage, evaluate and assess information necessary to construct the project on time, within budget and to the quality specified by the contract documents for the assigned areas.

Project Location(s): HQ - Muscat

Education: Bachelor`s Degree

Compensation: 2.4K per annum

• Site investigations;
• Quantity/Material takeoff;
• Checking estimates for extensions, accuracy, and errors;
• Preparation of estimate schedules for tendering reviews;
• Budgeting/Costing;
• Contacting sub-trades and suppliers for quotations;
• Participate in tender closings;
• Compiling and condensing successful and unsuccessful tenders;
• Follow up with invited Sub-Contractors/Suppliers to confirm their intentions to quote;
• Maintain unit price and productivity knowledge and database;
• Other Duties and responsibilities as required.

• A Post Secondary Construction Engineering Technology School graduate or BSc Degree in Quantity Survey is a requirement. Minimum of
• 5-10 years estimating Commercial, Institutional and/or Industrial buildings.
• Must have knowledge of estimating and costing of structural concrete and structural steel building systems.
• Experience should include estimating projects from 5 million to 50 million.
• Ability to perform conceptual estimating based on written or verbal instructions.
• Must have experience with onscreen take-off software.
• Advanced knowledge of sub-contractor work scopes, estimating techniques and costing.
• Must have knowledge of MS Project and/or Primavera P6 Scheduling software.
• Ability to prepare estimating schedules for tendering review.
• Experience with Earthwork take off programs (Agtek or equivalent) is an asset.
• Must have excellent written and verbal communication skills.

Company Description

A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job Description

The role of an Assistant Executive Housekeeper is to support the Executive Housekeeper in all duties of the housekeeping operation. You will coordinate, schedule and supervise the housekeeping team, carry out inspections to ensure proper cleaning is being done, and manage the inventory of all cleaning supplies. You will provide on-the-job training, and facilitate communications with guests, within the housekeeping team and with other hotel departments.

Qualifications

• At least five years experience as a supervisory leader within a housekeeping department
• Good knowledge in HACCP
• Fluent in English
• Eye for detail
• Passion for developing others

JOB SUMMARY

Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.

Education and Experience

• High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.
• 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.

Maintaining Guest Services and Front Desk Goals

• Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
• Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.
• Understands the impact of department’s operations on the overall property financial goals and objectives and manages to achieve or exceed goals.

Supporting Management of Front Desk Team

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Encourages and building mutual trust, respect, and cooperation among team members.
• Serving as a role model to demonstrate appropriate behaviors.
• Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
• Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
• Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.

Ensuring Exceptional Customer Service

• Provides services that are above and beyond for customer satisfaction and retention.
• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
• Responds to and handles guest problems and complaints.
• Sets a positive example for guest relations.
• Empowers employees to provide excellent customer service.
• Observes service behaviors of employees and provides feedback to individuals.
• Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.
• Ensures employees understand customer service expectations and parameters.
• Interacts with guests to obtain feedback on product quality and service levels.
• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

Managing Projects and Policies

• Implements the customer recognition/service program, communicating and ensuring the process.
• Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
• Supervises same day selling procedures to maximize room revenue and control property occupancy.
• Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.
• Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.

Supporting Human Resource Activities

• Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• Solicits employee feedback, utilizes an “open door” policy and reviews employee satisfaction results to identify and address employee problems or concerns.
• Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.
• Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
• Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
• Participates in employee progressive discipline procedures.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Performs all duties at the Front Desk as necessary.
• Runs Front Desk shifts whenever necessary.
• Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

At Aloft, we aren’t your typical hotel—but we aren’t too cool for school either. We’re here to be our guests’ launching and landing pad. Whether they are taking their dog for a walk and coming back for a drink, wrapping up a day of meetings with coworkers, or they’re in town to see family, friends, or their favorite band, we offer a hub for connection to others and the area around them, with modern design and personality to boot. We’re looking for confident self-expressers who aren’t afraid to draw outside the lines. If you are someone who gets excited about the possibilities to connect with others, then Aloft Hotels is the place for you. In joining Aloft Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Join to apply for the Administrative Assistant Pharmacy role at Fine Global HR .

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

• BCom Graduate
• At least 1 year of experience in wholesale or retail pharmacy
• Familiarity with purchase, procurement, billing, invoicing, and inventory management
• Strong knowledge of computer applications
• Energetic and proactive attitude

• Handle purchase orders and manage procurement processes
• Assist with billing and invoicing tasks
• Support inventory management and ensure stock levels are maintained
• Provide administrative support to the team as needed

• Monthly salary: 200 Omani Riyals
• Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Human Resources

Referrals increase your chances of interviewing at Fine Global HR by 2x.

Get notified about new Administrative Assistant jobs in Muscat, Masqaţ, Oman .

Overview

We’re Hiring: Receptionist for En FormePilates Studio

Are you passionate about fitness, love creating a welcoming environment, and know your way around Instagram? Join us as the face of our brand-new Pilates studio in Muscat !

Position : Front Desk Receptionist

Location : Muscat, Oman

• Be the first smiling face that greets our clients and makes them feel at home
• Manage class bookings, memberships, and studio schedules
• Keep the front desk and lounge organized and inviting
• Support the team with day-to-day studio operations
• Create and share engaging content for our Instagram (stories, reels, posts)
• Help build our online community and highlight the En Forme experience

• Friendly, professional, and service-oriented personality
• Passion for fitness, health, and wellness
• Confident with Instagram (stories, reels, trends, captions, and hashtags)
• Strong communication and organizational skills
• Previous reception or customer service experience is a plus
• Fluent in English (Arabic is a bonus)

Overview

Airswift are a Global Manpower Provider specialising in the Energy, Infrastructure & IT sectors. Present in more than 70 countries around the world, our reach and capabilities in the markets we service is unparalleled in the industry.

We are working to source for Document Controller. This is a 16 month contract role working on a residential basis with 5-days per week / 9 hours per day schedule. Please see details below;

Title: Document Controller

Start Date: Negotiable (typically within 1 month notice)

Duration: 16 Months

Location: Oman Onshore (Office base), Sohar Port in Oman

Working Schedule: 5-days per week / 9 hours per day

• Construction of an LNG jetty to support the safe and efficient transfer of liquefied natural gas
• Shore protection works to safeguard the coastline and infrastructure
• Advanced drainage systems to manage water flow and environmental impact

• Attend Project Kick-off and Document Control Meeting along with the Project Team and Contractor.
• Logs and checks documents received by transmittal from the Contractor's Document Controller for correctness and completeness to ensure alignment and understanding by all involved.
• Record the "due Date" (if reply is required), apply distribution in accordance with the Project's Document Distribution Matrix (DDM) and distribute documents to meet Company expectations at final handover and project close-out.
• Generate outgoing transmittals to the Contractor's Document Controller and other parties and assist in maintaining the transmittal log or register.
• Assist in receiving, logging and distributing correspondence received from external parties and distribute any other Project documents in accordance with PMT requirements.
• Coordinate and verify the status, relevance and currency of data and documentation received from internal and external sources before placing them in the archive and/or uploading in appropriate management system.
• Provide general daily assistance to the PMT in all matters relating to technical documentation and correspondence and monitor the Project MDR, to verify the status and progress of documents issued.
• Follow up and expedite open and overdue document reviews in accordance with PMT requirements.
• Conduct quality assessments of Contractor documentation and data and implement corrective action to rectify any anomalies. Carry out archiving of project documents as required.

Minimum 3-year Diploma in any Discipline. Good standard of written and verbal English.

Experience required:

• 5 years' document control experience preferably in a technical project environment with significant practical knowledge of hard copy and electronic document control and information management systems.
• Hands-on experience in project document control during execution of the construction of Marine Jettys, ideally for Oil/Gas projects.
• Adequate exposure to computerized systems on project documentation with EDMS/PDMS Application skills.

Office assistant vacancy in Salalah, Oman

We are seeking an Office Boy / Office Assistant for Salalah, Oman. The position offers a contract with a salary range from 600 to 900 OMR.

• Requirements: basic English (reading and speaking); prior work experience preferred.
• Responsibilities: perform daily office tasks, assist staff, handle basic administrative duties, coordinate accommodation and transportation from work, provide duty meals as applicable, and ensure timely payroll/payments where required.