10 Administrative jobs in Oman

• Proactively manage and maintain the Chairperson's complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Anticipate and resolve scheduling conflicts, ensuring the Chairperson is adequately prepared for all engagements.
• Prioritize and manage incoming communications, highlighting urgent matters and exercising judgment in handling sensitive information.
• Arrange comprehensive and detailed travel itineraries (flights, accommodation, ground transportation, visas) for the Chairperson, often involving multiple destinations and complex logistics.
• Proactively anticipate travel needs and potential issues, providing solutions and ensuring seamless travel experiences.
• Prepare and compile briefing materials, presentations, and reports for meetings, ensuring the Chairperson has all necessary information in advance.
• Organize and coordinate logistics for meetings, including room setup, catering, and technology requirements.
• Establish and maintain highly organized and confidential filing systems (physical and digital) for important documents, reports, and correspondence.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Perform a wide range of administrative and clerical tasks to support the Chairperson's office.
• Order office supplies and manage office equipment for the Chairperson's Office.

Desired Candidate Profile

• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks, including delegation of tasks when appropriate.

Employment Type

Full Time

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Executive Support
• Personal Assistant
• Executive Assistant
• Senior Administrative Assistant
• Executive Secretary
• Personal Secretary
• Secretary
• PA
• Administrative Assistant
• Office Secretary

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Country Manager - Logicom Distribution - Muscat, Oman

The Country Manager will have the responsibility to manage the daily operations, as well as the execution of the Group’s strategy, and the achievements of the Company’s objectives and deliverables in Oman.

Duties & Responsibilities

• Setting up and expanding the Company’s footprint/ operations in Oman in line with the Company’s objectives, standards and guidelines, with the support and guidance of the Executive Management Team and/ or other appointed Executive(s).
• Building, enabling and retaining the Team by employing the appropriate, skilled and competent resources in the right roles and positions.
• Overseeing the implementation and achievement of the corporate business objectives and strategies.
• Assuming complete ownership and delivery of the Company’s P&L budget.
• Ensuring the sound financial performance of the Company.
• Developing and maintaining solid/ successful working relationships with key stakeholders, including Customers, Channel Partners and Vendors.
• Acting as the main ambassador of the Company, safeguarding and promoting its reputation in the market.
• Assuming the overall responsibility for the operational functioning of the Company.
• Ensuring the Company’s Compliance and Governance policies as well as those of the Vendors, are always adhered to.
• Continuously taking applicable measures to ensure the Company is in a leading market share position.
• Driving high performance through leadership and continuous Team/ Staff inspiration and motivation.
• Overseeing the deployment and execution of the Company’s policies locally, through coordination within the different divisions, in liaison with the relevant Head Office Teams whenever applicable.
• Leading and orchestrating the activities both with internal (Sales, Product and Marketing Teams) and external (Partners and Vendors) stakeholders to design and implement effective and sophisticated marketing and sales strategies and plans to maximize revenue and profitability.
• Assuming the overall responsibility of account receivables (AR), maintaining healthy DSO and WoS.

Skills & Qualifications

The successful candidate will be a dedicated and driven individual with a proven track record in corporate/ business leadership and achievement in the relevant market/ geography, and is expected to meet the following requirements:

• Over 10 years’ experience in the ICT industry, of which at least 5 years covering the Oman market/ ecosystem.
• Over 5 years’ experience in managerial and leadership positions.
• Degree in Business, Management, Finance, Technology or a related field.
• A Master’s degree or other post-secondary degrees will be considered an advantage.
• Ability to own, understand and manage complete P&L statement.
• In-depth understanding of Accounting and Finance, Sales and Marketing, Operations and HR.
• Broad understanding of Technology Products and Solutions, and Technology solutions delivery.
• Experience in managing large scale, diversified channel ecosystems.
• Capacity to operate in a fast paced, complex and challenging business environment.
• Experience and track record in managing multi-cultural Teams and individuals.
• Robust knowledge and understanding of Compliance and Corporate governance.
• Strong and clear ability to build, present and execute on strategic business planning, both with internal and external stakeholders.
• Strong organisational, interpersonal and managing people skills.
• Capacity to successfully identify and resolve challenges and problems.
• Fluency in English. Arabic will be considered an advantage.

Remuneration

An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.

Logicom is committed to provide equal employment opportunities for all regardless of their race, color, sex/gender, religion, age, marital status, cultural background, disability, nationality and political opinion. Employees are hired solely based on a specific vacancy’s requirements, taking into consideration the qualifications, previous experience and potential of each individual candidate.

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Position Description: Manage, evaluate and assess information necessary to construct the project on time, within budget and to the quality specified by the contract documents for the assigned areas.

Department: SME

Project Location(s): HQ - Muscat

Education: Bachelor's Degree

Compensation: 2K per annum

Essential Duties and Responsibilities

1. Site investigations;
2. Quantity/Material takeoff;
3. Checking estimates for extensions, accuracy, and errors;
4. Preparation of estimate schedules for tendering reviews;
5. Budgeting/Costing;
6. Contacting sub-trades and suppliers for quotations;
7. Participate in tender closings;
8. Compiling and condensing successful and unsuccessful tenders;
9. Follow up with invited Sub-Contractors/Suppliers to confirm their intentions to quote;
10. Maintain unit price and productivity knowledge and database;
11. Other Duties and responsibilities as required.

Qualifications

1. A Post Secondary Construction Engineering Technology School graduate or BSc Degree in Quantity Survey is a requirement.
2. 5-10 years estimating Commercial, Institutional and/or Industrial buildings.
3. Must have knowledge of estimating and costing of structural concrete and structural steel building systems.
4. Experience should include estimating projects from 5 million to 50 million.
5. Ability to perform conceptual estimating based on written or verbal instructions.
6. Must have experience with onscreen take-off software.
7. Advanced knowledge of sub-contractor work scopes, estimating techniques and costing.
8. Must have knowledge of MS Project and/or Primavera P6 Scheduling software.
9. Ability to prepare estimating schedules for tendering review.
10. Experience with Earthwork take off programs (Agtek or equivalent) is an asset.
11. Must have excellent written and verbal communication skills.

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Position Description: Manage, evaluate and assess information necessary to construct the project on time, within budget and to the quality specified by the contract documents for the assigned areas.

Project Location(s): HQ - Muscat

Education: Bachelor`s Degree

Compensation: 2.4K per annum

Essential Duties and Responsibilities

• Site investigations;
• Quantity/Material takeoff;
• Checking estimates for extensions, accuracy, and errors;
• Preparation of estimate schedules for tendering reviews;
• Budgeting/Costing;
• Contacting sub-trades and suppliers for quotations;
• Participate in tender closings;
• Compiling and condensing successful and unsuccessful tenders;
• Follow up with invited Sub-Contractors/Suppliers to confirm their intentions to quote;
• Maintain unit price and productivity knowledge and database;
• Other Duties and responsibilities as required.

Qualifications

• A Post Secondary Construction Engineering Technology School graduate or BSc Degree in Quantity Survey is a requirement. Minimum of
• 5-10 years estimating Commercial, Institutional and/or Industrial buildings.
• Must have knowledge of estimating and costing of structural concrete and structural steel building systems.
• Experience should include estimating projects from 5 million to 50 million.
• Ability to perform conceptual estimating based on written or verbal instructions.
• Must have experience with onscreen take-off software.
• Advanced knowledge of sub-contractor work scopes, estimating techniques and costing.
• Must have knowledge of MS Project and/or Primavera P6 Scheduling software.
• Ability to prepare estimating schedules for tendering review.
• Experience with Earthwork take off programs (Agtek or equivalent) is an asset.
• Must have excellent written and verbal communication skills.

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Executive Secretary to CEO in Gulf
Eureka (Pvt) Ltd, Oman

Tasks:

1. Plan and make use of available resources to ensure smooth and proper flow of activities to achieve the management targets.
2. Assisting the Chief Executive Officer in all activities.
3. Travel arrangements to be made.
4. Self Correspondence.
5. Managing documentation with proper filing system.
6. Monitoring of CEO's phone calls.
7. To prepare month review meeting report.
8. To prepare presentations.
9. Maintain a copy of all indents received from marketing segments.
10. To attend incoming and outgoing faxes.
11. To attend inbound and outbound couriers.
12. Coordination in stationery items management.
13. Visitors, visa travel, hotel accommodation arrangement etc.
14. Maintain the Xerox machine and fax machine stationery.
15. Control of ISO documentation.
16. Preparation of pre-qualification documents.
17. Assisting in company profile/catalogue printing.
18. To attend photography requirement for products/materials.
19. Coordination with Head Office in the administration activities:
1. Recruitment - CVs and ERFs.
2. Annual leave, employee clearance and settlement of leave amounts.
3. Travel arrangements -- leave and business trips.
4. Passport renewals, road permits.
5. Visa and Civil card renewals.
6. Employee medical card activities.
20. Coordination with drivers on administration related activities.
21. Coordination with HR&A on all administrative matters.

Job Specification

Scope and Objective:

1. Overall responsible for managing CEO's Office.
2. Assist CEO in all his day to day activities.
3. Maintaining the dignity and decorum of CEO's Office.
4. Coordination with all related departments.

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Responsibility 1: Administrative Reception

Manage relationships with preferred hotels and restaurants, including annual contract negotiations.

Develop reception plans: Based on the visitor s level and reception requirements, create detailed reception plans, including transportation, accommodation reservations, meal arrangements, and itineraries. Communicate effectively between all parties to ensure a smooth and logical reception process.

Prepare reception venues and materials: Inspect venue facilities in advance, prepare necessary reception items, promptly respond to guest needs and issues, and ensure the smooth progress of reception activities.

After the reception, collect feedback from visitors, analyze existing problems and areas for improvement, and continuously enhance the quality and level of reception services.

Complete tasks assigned by superiors or assist other departments as needed.

Responsibility 2: Expense Management and Control

Lead the budget management process, collaborating with leadership to implement effective cost control strategies.

Plan and drive initiatives to reduce costs and increase savings.

Responsible for accruals of monthly expenses.

Responsibility 3: Meeting Room Management and Conference Reception

Manage meeting room supplies effectively.

Facilitate company-level and department-level meetings and receptions in meeting rooms.

Responsibility 4: Seal Management

Responsible for the application of seal carving and the safekeeping of seals, ensuring a secure storage environment to prevent theft or loss.

Strictly follow the company s seal usage process for reviewing seal applications, ensuring proper use of seals, and verifying that document content matches the process to prevent errors or omissions.

Manage notifications for the (activation) and (deactivation) of seals, and maintain proper records for deactivation and destruction.

Responsibility 5: General Warehouse Management

Manage the in-and-out operations of the general warehouse, registering, verifying, and categorizing incoming items to ensure accurate information.

Establish and update inventory ledgers, accurately entering data on in-and-out movements and inventory changes.

Reasonably categorize items to ensure orderly storage and easy retrieval.

Develop inventory plans: Conduct monthly inventory counts and report the ledger to department management.

Responsible for adjusting inventory structure based on material consumption and demand forecasts.

Qualifications

Bachelor s degree or above.

Prior experience of 2 years or more in large enterprises (state-owned, foreign-owned, or listed companies) is preferred.

Knowledge of administration, finance, human resources, and related professional fields.

Business communication skills, understanding of contracts, and financial processing.

Strong written and verbal communication skills, planning abilities, meticulous and serious work attitude, and logical thinking.

Good English proficiency is preferred, and proficiency in Office software is required.

Company Industry

• Internet
• E-commerce
• Dotcom

Department / Functional Area

• Administration

Keywords

• Administrative Specialist

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

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Job Opening: Administrative Assistant at a Pharmacy Company in Oman

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

Qualifications

BCom Graduate

At least 1 year of experience in wholesale or retail pharmacy

Familiarity with purchase, procurement, billing, invoicing, and inventory management

Strong knowledge of computer applications

Energetic and proactive attitude

Key Responsibilities

Handle purchase orders and manage procurement processes

Assist with billing and invoicing tasks

Support inventory management and ensure stock levels are maintained

Provide administrative support to the team as needed

Salary And Benefits

Monthly salary: 200 Omani Riyals

Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

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**Description:**
**KEY DUTIES AND RESPONSIBILITIES**
Please note that this is not an exhaustive list of everything that needs to be done. Alila employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:
_Planning and Organising:_
· Assist the preparation of the Front Office team budget.
· Plan and implement training plans for all Front Office employees. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures.
· Maintain full knowledge of the Property Management and Call Centre computer systems.
**Job Profile**
+ Ensure to have good leadership skills and communication skills
+ Ensure to have 2 years similar experience in 5 start resorts.
+ Good computer and writing skills.
+ Previous Opera experience
**_Job Specifications_**
· Supervise the functioning of all departmental employees and facilities.
· Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.
· Ensure that all Standard Operating Procedures are being adhered to, by training all staff and monitoring their performance. Continue to capture best current practice in new LSOPs relating to front office operation.
· Drive the implementation of all sales and promotional programmes of the hotel. Take personal responsibility for driving Upselling within the property.
· Monitor daily arrivals and action as appropriate for any VIP or special request. Liaise with housekeeping, room service and guest relations where necessary to complete the action.
· Block the rooms accordingly for next three days arrivals.
· Develop and maintain a motivational working environment within the department.
· Provide coaching and counseling, support and guidance to the associates as required.
· Ensure Team members are up-to-date with current information and data of the hotel products and services including room types, rates, features and facilities, food and beverage outlets & promotions, spa and health club, and other services and facilities.
· Conduct regular room and floor inspections to ensure quality standards, complete necessary Engineering Job Order or housekeeping cleaning requests and monitor the results.
· Provide assistance to local representatives of tour operators and travel agencies.
· Assist Villa operations manager and guest relation Manager on daily operations.
· Inspect all Front Office areas to ensure all areas are up to standard.
**HOW YOU CAN SUCCEED IN THIS ROLE**
Within Alila Hinu Bay, the top-performing people who do this job always demonstrate the following attitude:
· Working with Others:
+ They always try to anticipate and exceed the needs of customers and colleagues
+ They use their own initiative and good judgement to solve problems in a calm and efficient way
+ They enjoy working with others to achieve common goals.They volunteer as required to ensure the success of the team
+ They act with personal professionalism and integrity at all times
· Taking Responsibility:
+ They always conduct business honestly and fairly.They keep sensitive information confidential.
+ They can prioritise their workload effectively and be organised and structured at work
+ They manage their time and pay attention to detail.They know their jobs, and are able to work without close supervision.
+ They display a positive attitude, even under pressure.They personally check their work to ensure its accuracy.
· Delivering Results:
+ They are committed to meeting and exceeding all performance standards
+ They constantly look to develop their own professional skills and abilities
+ They perform job tasks in line with established policies and procedures
+ They always try to provide a top-quality experience to all our guests.
**Primary Location:** OM-Ad Dakhiliyah
**Organization:** Alila Jabal Akhdar
**Job Level:** Full-time
**Job:** Front Office
**Req ID:** ADD000144
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.""
+ Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
+ Ensure document control procedures are followed and implemented in accordance with WSP and client standards.
+ Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
+ Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
+ Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
+ Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
+ Assist in the preparation and formatting of reports, correspondence, and presentations.
+ Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
+ Coordinate travel arrangements, site access permissions, and other logistical requirements.
+ Support in compiling project-related data and documentation for audits and reporting
+ Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
+ 2-4 years of experience in document control or project administration, preferably on engineering or construction projects.
+ Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
+ Strong attention to detail and organizational skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong communication skills in English and Arabic.
+ Ability to work independently and in a fast-paced project environment.
Imagine a better future for you and a better future for us all.
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