51 Administrative jobs in Oman

Join to apply for the Project Management Office Manager - Oman branch role at Nokia

Join to apply for the Project Management Office Manager - Oman branch role at Nokia

Job Description

As the Project Management Office Manager at Nokia, you play a pivotal role in overseeing the implementation of our project management methodologies and ensuring the successful delivery of customer projects within budget and quality standards. You will collaborate closely with project teams to enhance operational processes, manage costs, and provide accurate reporting to leadership. Your role extends to navigating legal and administrative tasks essential for business operations in Oman, fostering relationships with government entities, and ensuring compliance with local labor laws. Join a dynamic and collaborative team where innovation drives our success, and your insights will contribute to continuous improvement. You'll thrive in a fast-paced environment that values professional development and open communication, empowering you to make a real impact on our projects and clients.

Job Description

As the Project Management Office Manager at Nokia, you play a pivotal role in overseeing the implementation of our project management methodologies and ensuring the successful delivery of customer projects within budget and quality standards. You will collaborate closely with project teams to enhance operational processes, manage costs, and provide accurate reporting to leadership. Your role extends to navigating legal and administrative tasks essential for business operations in Oman, fostering relationships with government entities, and ensuring compliance with local labor laws. Join a dynamic and collaborative team where innovation drives our success, and your insights will contribute to continuous improvement. You'll thrive in a fast-paced environment that values professional development and open communication, empowering you to make a real impact on our projects and clients.

How You Will Contribute And What You Will Learn

• Drive implementation of Nokia’s project management methodology and tools to ensure timely, within-budget, and quality delivery of customer projects.
• Collaborate with project teams to oversee operational processes, cost control, and management reporting.
• Ensure compliance with Nokia governance practices and operational KPIs, tailored to business group specifics.
• Manage the development and provision of essential training and support for project management tools and processes.
• Implement proactive cost management practices through operational reviews, action planning, and follow-ups.
• Act as key liaison for legal, governmental, and administrative tasks, maintaining relationships with relevant authorities in Oman.
• Oversee resource demand activities and forecast management within the customer team to ensure alignment with project needs.
• Support the Project Management Community in capability enhancement initiatives, including certification planning and implementation.
  
  

• B.Sc in Technology, Telecom, Engineering or Bachelor’s in Business Administration
• 3 – 5 years of previous experience in a similar role
• Strong command of both English & Arabic (written and spoken)
• Project Management skills: Risk Management, Change Management, Project Communication Management
  
  

• Awareness of Oman Labor Laws and Telecom Regulations
• Skills in Office 365, SharePoint, and Windows
• Project Finances and Cost Control expertise
• Experience in maintaining relationships with government entities
  
  

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Project Management
• Industries IT Services and IT Consulting and Telecommunications

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• Maintain accurate and up-to-date guest profiles and history records, ensuring preferences and special requests are properly documented.
• Coordinate with relevant departments to prepare for guest arrivals, including VIP amenities, room readiness, and special requests.
• Personally welcome and engage with guests, offering courtesy calls, scented towels, and welcome drinks to create memorable experiences.
• Supervise and guide guest relations staff, ensuring presence in the lobby to welcome and assist guests at all times.
• Oversee the timely delivery of VIP amenities, guest events, and cocktail arrangements, ensuring seamless service execution.
• Remain visible and approachable to in-house guests, actively seeking feedback and encouraging guest questionnaire completion.
  
  

• High School Diploma (essential); Bachelor’s Degree in Hospitality, Business, or a related field (desirable)
• 3–5 years of experience in a similar role within the hospitality industry
• Advanced proficiency in Microsoft Office programs
• Problem-solving, leadership and team management, project management, creativity, and strong attention to detail
  
  

• Access to Learning & Development programmes and clear career pathways.
• Opportunities for internal mobility within our global network.
• Colleague discounts on food, beverage and hotel stays worldwide.
• Health care and insurance benefits.
• Locally competitive salary.
• Locally relevant benefits as determined by the property.
  
  

Nokia is a global leader in mobile, fixed, and cloud networks, committed to driving innovation and technology leadership. With a strong focus on inclusivity, sustainability, and continuous learning, Nokia empowers its employees to create positive change and shape the future of connectivity.

As a Project Management Office (PMO) Manager, you will oversee the implementation of Nokia’s project management methodologies, ensuring the successful delivery of customer projects within time, budget, and quality standards. This role requires close collaboration with project teams, legal, and government entities in Oman while ensuring compliance with local regulations. You’ll be part of a dynamic and collaborative environment where innovation and professional growth are encouraged.

• Drive the implementation of Nokia’s project management methodology, tools, and best practices.
• Monitor project execution, focusing on operational processes, cost management, and reporting.
• Ensure compliance with Nokia governance practices and KPIs.
• Proactively handle cost management via operational reviews and follow-ups.
• Act as the main liaison for legal, government, and administrative matters in Oman.
• Forecast resource demand and align with customer project needs.
• Ensure 3–5 years of experience in a similar role.
• Possess expertise in Project Management: risk, change, and communication management.
• Have knowledge of Oman Labor Laws and Telecom Regulations (preferred).
• Have skills in Office 365, SharePoint, and Windows.
• Experience in project finances, cost control, and government relations.

Nokia offers a competitive package including:

• Well-being programs supporting mental and physical health.
• An inclusive culture with employee resource groups, mentoring, and diverse teams.
• Recognition as one of the World’s Most Ethical Companies and listed in Bloomberg’s Gender-Equality Index .

Nokia’s Network Infrastructure group plays a central role in expanding global telecom networks. With a focus on innovation and technical expertise, the team drives connectivity that empowers people worldwide. For more information about this job, contact us.

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Import/Export Documentation Executive is responsible for handling all import and export documentation and related activities for containerized cargo. The role ensures compliance with local customs, port, and principal requirements, while coordinating with stakeholders to achieve smooth documentation flow from vessel arrival to departure.

Contract: Permanent

Location: Sohar, Oman

Key Duties and Responsibilities:

Vessel Preparations

• Receive and circulate vessel schedules, manifests, and berthing windows to customers, principals, and agents.
• Ensure vessel/voyage is opened in the system for booking and documentation.
• Coordinate with load/discharge ports, principals, and authorities regarding bookings, restrictions, and filing requirements.

Import Documentation

• Verify and process Import General Manifest (IGM) as per customs regulations.
• Upload and amend manifests in trade portals (e.g., Bayan).
• Issue Delivery Orders (DOs) to consignees upon receipt of documents and charges.
• Ensure timely release of Original Bills of Lading and cargo availability updates.

Export Documentation

• Accept and process bookings from shippers/exporters and issue confirmations.
• Provide cut-off dates, VGM, and documentation requirements to customers.
• Verify Shipping Instructions (SI) and prepare Draft Bills of Lading for approval.
• Finalize and release Original Bills of Lading, Telex Release, or Sea Waybills.
• File Export General Manifest (EGM) with Customs in line with local requirements.

Vessel Operations Support (During Port Stay)

• Reconcile import cargo lists and export booking lists with terminal operations.
• Monitor and follow up on discrepancies, short-shipment, shut-outs, or over/short landed units.
• Liaise with operations for stowage, discharge, and departure-related documentation.
• Provide load/discharge lists and cargo status updates to principals.

Post-Departure Activities

• Finalize import/export documentation, reconcile manifests, and close IGM/EGM with customs.
• Prepare and submit voyage summary reports to principals and authorities.
• Maintain accurate records of all documentation for compliance and audits.

Stakeholder Coordination

• Communicate with shippers, consignees, freight forwarders, clearing agents, and terminal operators on documentation and cargo status.
• Coordinate with finance/accounts for collection of freight, THC, DO charges, and other receivables.
• Liaise with principals for load/discharge reports, BL issuance, and post-departure reporting.

Compliance & Reporting

• Ensure strict adherence to customs, port authority, and liner principal regulations.
• Submit timely reports (arrival/discharge summary, booking report, DO/BL issuance, manifest status).
• Keep updated with changes in shipping regulations, customs requirements, and documentation systems.

Who You Are:

• Bachelor’s degree in Shipping, Logistics, Supply Chain, or related field.

• 2–4 years of experience in container liner documentation (Import & Export).

• Strong knowledge of shipping documentation (BL, IGM, EGM, DO, SI, VGM, Manifest) and customs procedures.

• Proficiency in MS Office and trade portals (Bayan, Dubai Trade, or similar).

• Excellent communication, coordination, and stakeholder management skills.

• Detail-oriented, organized, and able to work under pressure to meet vessel cut-offs.

You Will Receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package and performance-based bonus scheme.
• Premium medical health insurance coverage.
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.
The Power of People - we rely on the strength of local agent knowledge and relationships.
Progress - we adopt new thinking and push for positive change in our industry.

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

#WeAreInchcape

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-KT1

Direct message the job poster from Water Vision Technology

Overview

We’re hiring a proactive, highly organizedExecutive Administrative Assistantto drive task execution and build simple, durable processes. You will translate ideas and conversations into clear actions, keep owners accountable, and create lightweight SOPs so work scales beyond any one person. The role supports a fast-moving executive and teams working in Microsoft 365 (Teams, Planner, Outlook), with an emphasis on accessible practices (e.g., working from voice notes and structured summaries).

Key Responsibilities (De-duplicated)

1) Task Intake & Routing

•Capture tasks from conversations, chats, and voice notes; extract action points from Plaud Notepin and turn into tasks with owners, due dates, and context.

•Create/maintain simple priority queues; surface blockers early and propose next steps.

•Ensure every task has an owner, a deadline, and a definition of done (acceptance criteria).

2) Follow-Up & Accountability

•Run a consistent follow-up cadence; ping owners before due dates and on overdue items with updated ETAs.

•Escalate based on clear rules of engagement when impact or deadlines are at risk.

•Maintain a visible dashboard (Planner) for status: Done / In-Progress / Blocked.

3) Executive Support & Summaries

•Prepare concise briefs before key meetings; publish post-meeting action summaries within 24 hours.

•Triage inbound requests to protect focus time; draft messages for review when helpful.

4) Process & SOP Creation

•Draft clear, one-page SOPs with a checklist, RACI, and links to templates; version in SharePoint.

•Pilot new SOPs, collect feedback, and iterate until adoption is smooth.

•Create starter templates (briefs, status updates, intake forms) so others can self-serve.

5) Information Systems & Reporting

•Keep Planner boards clean and searchable (naming conventions, labels, archiving).

•Publish a weekly status note: accomplishments, risks, decisions needed, next week focus.

•Maintain reference lists (contacts, vendors, renewals, key dates).

6) Workflow Automation

•Identify repetitive steps and implement light automations (Power Automate, Copilot) for reminders, routing, and reports.

•Own a backlog of ‘automation ideas’ with impact/effort notes and track outcomes after launch.

7) Communication & Stakeholder Management

•Liaise across teams; keep updates crisp, factual, and deadline-driven.

•Ensure timely responses by drafting emails, messages, or status updates.

•Set communication ladders: when to nudge, when to escalate, and to whom.

8) Rhythm of Business

•Run a weekly check-in with owners; review due items and confirm next steps.

•Manage quarterly planning checkpoints; ensure SOPs and templates are current.

Qualifications

•3+ years in executive assistance, project coordination, or operations with hands-on task management.

•Demonstrated experience writing SOPs and standing up lightweight processes that others can follow.

•Fluent with Microsoft 365 (Teams, Planner, Outlook,); familiarity with Power Automate/Copilot is a plus.

•Excellent written and verbal English; Arabic is a plus.

•High ownership, meticulous organization, proactive communication, and sound judgement with sensitive information.

KPIs & Success Metrics

•Task capture SLA: ≥95% of executive-assigned items captured and routed within same business day.

•Assignment SLA: ≥90% of captured tasks assigned with owner, due date, and definition of done within 24 hours.

•On-time completion: ≥85% of tasks completed by due date; trending improvement over first 90 days.

•Action closure rate: ≥90% of meeting actions logged and synced to Planner within 24 hours.

•SOP adoption: ≥80% of targeted teams using new SOPs within 30 days; <10% rework from ‘first-pass’ usage.

•Dashboard hygiene: <5% of tasks missing owner/date/status in weekly audits.

Day Plan

•First 30 Days: Shadow the executive; catalog top recurring workflows and pain points. Stand up a single source of truth in Planner with naming/label conventions. Draft 2–3 SOPs for the highest friction workflows; pilot with 1–2 teams.

•Days 31–60: Expand SOP coverage; finalize templates (briefs, status notes, intake forms). Launch basic automations for reminders and meeting action sync. Publish first monthly metrics deck (SLA adherence, cycle times, adoption).

•Days 61–90: Harden escalation ladders and meeting rhythms; reduce overdue items by ≥25%. Iterate SOPs based on feedback; target ≥80% adoption for first wave. Propose Q2 improvements (additional automations, dashboard refinements).

Working Parameters & Authority

•Timezone: Oman/GST (+04:00) coverage during core hours; flexibility for urgent follow-ups.

•Authority to schedule check-ins, send nudges/escalations per playbook, and request status/ETAs.

•Confidentiality and data handling: handle sensitive information with discretion; adhere to company policies.

Sample Weekly Task List

•Convert Plaud Notepin items and voice notes to Planner tasks with owners/dates and definition of done.

•Run follow-ups on approaching/overdue items; update ETAs and blockers in the dashboard.

•Publish a 1-page weekly status (done / next / risks / decisions) and circulate to stakeholders.

•Draft or refine 1 SOP and log feedback.

•Tune or add one light automation for reminders or intake routing.

Interested? Pls head over to this page to send your application:

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Water Supply and Irrigation Systems

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Get notified about new Operations Coordinator jobs in Muscat, Masqaţ, Oman .

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With offices in Australia, Canada, Africa and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Construction Supervisor, Earthworks to join our growing project team in Oman.

Reporting to the Construction Superintendent, this role will be responsible for the accurate, timely and professional delivery of project deliverables in accordance with the company, client and projects requirements.

The tasks you'll perform

• Maximize the productivity and efficiency of the Earthworks construction teams through planning, scheduling and the appropriate allocation of resources to ensure project deliverables are met.
• Manage the quality of output produced from the Earthworks construction teams to ensure deliverables are met to high-level of accuracy and in accordance with Project, Client and regulatory standards
• Monitor contractors’ progress; contract schedule to ensure key milestones are being achieved. Report immediately on matters that might affect the project goals.
• Ensure all dealings with Client, Vendors and other external stakeholders are professional and in line with ethos of the business.
• Communicate with the Construction Superintendent and provide weekly reports, updates and feedback with regards to the construction to ensure productivity is in line with schedule and time constraints.
• Comply with instructions given for your own safety and health and that of others, in adhering to safe work procedures.
• Ensure the safety of the construction site by conducting regular inspections and publish the findings.
• Govern the Earthworks construction team to ensure compliance to Company and Client policies, procedures and guidelines.

The expertise you'll bring

• Technical certificate / higher education qualification, diploma or diploma in construction management (desirable) or equivalent experience in the industry.
• Minimum of 5 years’ experience in a supervisor role (civil/earthworks works) in mineral processing and/or related industries in international projects. Ideally site based.
• Experience in EPC/EPCM/Client/Owner is desirable
• Solid technical aptitude, analytical and problem-solving skills
• High attention to detail and sound knowledge of HSE policy and procedures.
• Ability to build and maintain strong relationships with clients, suppliers, subcontractors, and internal employees.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Ability to work effectively with minimal supervision while consistently producing high-quality deliverables.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognize that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.

The Human Resources Administration and Staff Housing In Charge is responsible for delivering comprehensive HR administrative support and ensuring the smooth operation and maintenance of employee accommodation facilities. The role focuses on implementing HR policies, maintaining accurate employee records, coordinating employee services, and managing staff housing logistics in line with IHG standards and Omani labour law.

YOUR DAY-TO-DAY:

HR Administration

• Maintain up-to-date employee records, personal files, and HR databases in a confidential and secure manner.
• Assist with employee onboarding and offboarding processes, including documentation, ID issuance, and system entries.
• Support payroll preparation through timely collection and verification of attendance and leave records.
• Handle visa processing, renewals, cancellations, and related government documentation in collaboration with the PRO.
• Prepare HR-related reports and documentation as required by management or regulatory authorities.
• Ensure compliance with IHG HR policies and local labour law.
• Respond to employee inquiries and provide assistance on HR processes and procedures.
  
  

• Oversee the overall operations and cleanliness of staff housing facilities, ensuring a safe and comfortable living environment.
• Manage room allocations, check-in/check-out processes, and regular inspections of the accommodation.
• Coordinate with maintenance and housekeeping teams for timely repairs, pest control, and facility upkeep.
• Maintain accurate records of housing occupancy, inventory, and utility consumption.
• Liaise with external vendors and service providers for housing-related requirements (e.g., furniture, repairs, security).
• Monitor housing expenses and ensure adherence to the budget.
• Ensure compliance with health, safety, and security standards within staff accommodation.
  
  

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 2–4 years of experience in HR administration or staff housing management, preferably within the hospitality industry.
• Familiarity with Omani labour laws and visa processes is highly desirable.
• Strong organizational and administrative skills.
• Excellent interpersonal and communication abilities.
• Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a plus.
• Ability to handle confidential information with integrity and professionalism.
• Strong problem-solving skills and attention to detail.
• Flexibility to manage urgent housing or HR-related issues outside standard working hours when needed.
  
  

Jobs for Humanity is collaborating with Atkins to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: Atkins

AtkinsRéalis is looking for an Administration Manager in Muscat .

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver end-to-end services across the entire asset lifecycle, including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning, and capital projects. Our capabilities are delivered to clients in sectors such as Engineering Services, Nuclear, and Capital. More information is available at or follow us on LinkedIn.

Learn more about our career opportunities at:

The Administrative Manager will oversee and streamline administrative operations, ensuring compliance with governmental regulations and fostering strong relationships with ministries and authorities. The role requires extensive experience liaising with government entities, managing documentation, and ensuring smooth business operations.

Responsibilities

1. Liaise with Ministries & Government Authorities to ensure compliance with regulations, permits, and approvals.
2. Manage administrative processes related to business licensing, visas, and legal documentation.
3. Supervise administrative staff and ensure efficient office operations.
4. Coordinate with HR & Finance for employee-related government procedures.
5. Ensure compliance with local labour laws and business regulations.
6. Prepare reports & documentation for regulatory submissions.
7. Maintain strong relationships with external stakeholders, including embassies and government offices.

Qualifications & Skills

1. Minimum 8 years of experience in administrative management.
2. Fluency in English & Arabic (spoken and written).
3. Strong knowledge of Omani government procedures and regulations.
4. Excellent communication & negotiation skills for liaising with ministries.
5. Proficiency in Microsoft Office & administrative software.
6. Ability to handle confidential information with discretion.

Why choose AtkinsRéalis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity among our workforce. We aim to provide quality and fairness for all job applicants and employees, and not to discriminate based on gender, marital status, age, race, ethnic origin, religious conviction, or disability. We oppose all forms of unlawful treatment and discrimination.

Our goal is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to treating all employees and job applicants equally.

We pursue this commitment by:

• Having clear procedures and guidelines for managers and employees to ensure policies are understood and implemented.
• Complying with employment legislation and codes of practice.
• Ensuring all employees, potential employees, colleagues, and customers are treated equally and with respect.

Event Coordinator – Muscat, Oman

Join our dynamic events team! We’re hiring an experienced Event Coordinator who can plan, manage, and deliver high-impact events from concept to completion. If you excel at client management, vendor coordination, and creative problem-solving, this is your chance to shine in one of Oman’s leading event companies.

Key Responsibilities:

• Manage client relationships to secure repeat and referral business.
  

• Coordinate with vendors, suppliers, and venues for on-time delivery, setup, and recovery.
  

• Request, compare, and negotiate vendor quotations to meet client needs.
  

• Research and recommend event technologies and solutions.
  

• Prepare detailed proposals to gain client acceptance and approval.
  

• Track and follow up on client