What Jobs are available for Team Coordinator in Oman?

Role: Administrative assistant/Office Coordinator

Location: Oman - Onsite, primarily Muscat region

Duration: 12+ months

Job Description:

a) 5 years of experience, dynamic and ability to handle complexity and ambiguity

(b) must be good at thinking ahead and planning; catch issues before they become issues

(c) Day to day operations support for senior leadership team

(d) Booking of travel arrangements, accommodations and coordination of meetings for senior leadership; handling phone calls and enquiries as needed

(e) Keeping accounts of expenses for small staff and coordination with law firm, PRO firm and other contracted service providers

(f) MS Word and PowerPoint skills as well as adobe are important.

(g) tracking and handling of business documents - contract papers, NDA papers, employment paperwork etc, and following up with relevant agencies to get things moving.

(h) Ability to accommodate calls and interactions in multiple time zones where senior leaders may be present.

(i) Bachelors degree preferred.

We are proud to be one of the
leading firms in the oil & energy sector
, and we're currently expanding our team. We are looking for a
Receptionist and Administration
who is organized, proactive, and ready to grow within a dynamic work environment.

If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into
  ERP systems
  and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team's efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills

Education & Experience:

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and ERP knowledge may also apply).

Technical Skills:

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills:

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.

Project Coordinator with Experience in the Oman Market

Main purpose of job:

-To lead all efforts for projects implementation.

-To set-up & organize the field execution for the team (representative, supervisors etc.) so that they are ready to implement the projects in a professional manner.

Job Description:

-Arrange appointments with network partners, negotiate & finalize entry fees, procedures, and approval procedures for the implementation of activation programs in their premises.

-Create annual plan (project roadmap) per area / location per representative and per program.

-Arrange appointments with the institution administration/officers, aiming to present our campaigns.

-Book appointments with institutions so that our campaigns can take place through the company's Promoters.

-Negotiate & finalize entry fees, procedures, and approval procedures for the implementation of the activation program on their premises, regularly.

-Ensure that the list of entry fees and all governmental approvals are updated throughout time, are valid, and accurate.

-Report on the above institutions' details, and other information as requested by the company's management.

-Recruit and adequately train a team of promoters who will conduct the programs across different channel.

-Understand and present to the company all the prevailing local regulations for conducting the above program in different institutions.

-Ensure proper distribution of materials/samples/products to all the target groups of the respective programs.

-Ensure items distributed are in good and presentable condition and if otherwise, report the same to the company.

-Distribution of materials to the target audience should be in quantities as instructed by the company.

-Perform quality control checks on promoters, their presentations and overall performance.

-Create monitoring weekly / monthly and annual reports on the execution of each project.

Knowledge, skills and experience required:

The job requires:

-Good understanding of marketing & promotional programs industry.

-Education to degree level.

-Professional qualifications in a relevant discipline.

-3-5 years relevant experience.

-Excellent written and verbal communication skills in English and Arabic.

-Valid Oman driving license and own car.

If interested, please send your CV to

Education: Bachelor degree OR Diploma in Finance/Accounts

Experience: 2-3 years of experience.

Role and Respoinsibility:

• Invoice/PO Management: Careful preparation, processing, and follow-up of client invoice /PO for services
• Document Management & Quality Control: Accurate archiving, administrative processing, and compliance with finance.
• System Management: Efficiently managing customer data, purchase orders, Client Invoice and administrative processes in various digital systems.
• Planning Support: Flexibly supporting the planning team in scheduling.
• Customer Communication: Professional handling of customer communication via phone and email, focusing on service orientation and quality.
• Follow up and coordinate with Finance for collection of fees.
• Keep track of AR and report to Manager.

Skills Required:

• Proactive and results-oriented work attitude;
• Excellent communication skills;
• Team-oriented with a hands-on mentality.
• Knowledge of Basic Finance/Accounting will be helpful.
• Good Written/ Spoken English.

Our career is about more than building a resume — it's a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility…this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while positively contributing to transforming the world in which we live.

Education: Bachelor degree OR Diploma in Finance/Accounts

Experience: 2-3 years of experience.

Role And Respoinsibility

• Invoice/PO Management: Careful preparation, processing, and follow-up of client invoice /PO for services
• Document Management & Quality Control: Accurate archiving, administrative processing, and compliance with finance.
• System Management: Efficiently managing customer data, purchase orders, Client Invoice and administrative processes in various digital systems.
• Planning Support: Flexibly supporting the planning team in scheduling.
• Customer Communication: Professional handling of customer communication via phone and email, focusing on service orientation and quality.
• Follow up and coordinate with Finance for collection of fees.
• Keep track of AR and report to Manager.

Skills Required

• Proactive and results-oriented work attitude;
• Excellent communication skills;
• Team-oriented with a hands-on mentality.
• Knowledge of Basic Finance/Accounting will be helpful.
• Good Written/ Spoken English.

Our career is about more than building a resume — it's a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility…this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while positively contributing to transforming the world in which we live.

OPERATIONS COORDINATOR | OMAN

PERMANENT POSITION WITH A STABLE AND GROWING COMPANY

Duties and responsibilities

• Undertaking day-to-day ecommerce and order management tasks, including daily monitoring activities.
• Reviewing and actively managing the efficient flow of all orders through the order management process, identifying any potential issues.
• Coordinating operations management tasks that relate to cross-functional teams or external partners and tools - coordinating resources, information

and activities where required.

• Point of contact for cross-functional teams –assisting with any queries.
• Assisting with the administration, support, and optimization of ecommerce tools.
• Reporting and following up on any reported issues - logging tickets, providing information, and escalating where required.
• Creating and maintaining ecommerce and operations documentation and guides.
• Support and coordination of ecommerce business team and cross- functional activities and associated tasks.
• Other operational tasks as per company needs

Qualifications

• Ambitious, hardworking and driven
• Ability to learn quickly
• Excellent knowledge of Excel and ERP (desired)
• Customer oriented
• Fluency in English
• Previous e-commerce/ warehouse operations/ eyewear experience is a plus
• Team player
• Experience: 2-3 years in a similar challenging role

Job Type: Full-time

Key Responsibilities:

Coordinate day-to-day site and project activities to ensure smooth execution.

Liaise with clients, consultants, and internal teams for seamless communication.

Track project progress, documentation, and compliance with timelines.

Support project engineers in procurement, scheduling, and reporting.

Maintain quality and safety standards across all sites.

Requirements:

Diploma/Degree in Civil, Mechanical, or Electrical Engineering.

Minimum 2 years of experience in swimming pool or MEP projects.

Strong coordination, communication, and documentation skills.

Experience in Oman or GCC is preferred.

Valid driving license will be an added advantage.

Job Type: Full-time

Company Description

FunZone Oman aims to become the premiere family entertainment destination in Oman by providing a world-class experience for family members of all ages. With strategically located branches under development in major cities across the sultanate, FunZone Oman ensures superior guest relations, a fun and socially interactive atmosphere, and high-quality food offerings.

Role Description

This is a full-time, on-site role located in Wilayat As Seeb for a Marketing Coordinator. The Marketing Coordinator will be responsible for planning and executing marketing campaigns, coordinating events, managing projects, and writing content for promotional materials. Additionally, the role involves communicating with stakeholders and supporting sales activities.

Qualifications

• Strong Communication and Writing skills
• Experience in Sales and Event Planning
• Proficiency in Project Management
• Bachelor's degree in Marketing, Business Administration, or a related field
• Ability to work independently and in a team
• Experience in the entertainment or hospitality industry is a plus

Company Description

Al Sarooj Safety Services specializes in the inspection and certification of lifting equipment, providing comprehensive training for lifting operations through NPORS, and offering technical consultancy and support for lifting operations. We are dedicated to ensuring safe and efficient lifting practices for our clients.

Role Description

This is a full-time on-site role based in Muscat. As a Sales Coordinator, you will be responsible for managing sales operations, coordinating with customers, ensuring smooth communication between sales teams, and providing excellent customer service. Daily tasks include handling sales inquiries, processing orders, managing sales documentation, and supporting the sales team in achieving their objectives.

Qualifications

• Proficiency in Sales Coordination and Sales Operations
• Strong Customer Service skills and experience
• Excellent Communication skills
• Proven track record in Sales
• Ability to work independently and as part of a team
• Bachelor's degree in Business Administration, Marketing, or a related field is preferred