11 Office Pa jobs in Oman

Executive Assistant and Operations Coordinator Executive Assistant and Operations Coordinator

Direct message the job poster from Water Vision Technology

Chief People Officer | C-Suite Sweetheart | Executive Administration | Jr. Project Manager

Overview

We’re hiring a proactive, highly organizedExecutive Administrative Assistantto drive task execution and build simple, durable processes. You will translate ideas and conversations into clear actions, keep owners accountable, and create lightweight SOPs so work scales beyond any one person. The role supports a fast-moving executive and teams working in Microsoft 365 (Teams, Planner, Outlook), with an emphasis on accessible practices (e.g., working from voice notes and structured summaries).

Key Responsibilities (De-duplicated)

1) Task Intake & Routing

•Capture tasks from conversations, chats, and voice notes; extract action points from Plaud Notepin and turn into tasks with owners, due dates, and context.

•Create/maintain simple priority queues; surface blockers early and propose next steps.

•Ensure every task has an owner, a deadline, and a definition of done (acceptance criteria).

2) Follow-Up & Accountability

•Run a consistent follow-up cadence; ping owners before due dates and on overdue items with updated ETAs.

•Escalate based on clear rules of engagement when impact or deadlines are at risk.

•Maintain a visible dashboard (Planner) for status: Done / In-Progress / Blocked.

3) Executive Support & Summaries

•Prepare concise briefs before key meetings; publish post-meeting action summaries within 24 hours.

•Triage inbound requests to protect focus time; draft messages for review when helpful.

4) Process & SOP Creation

•Draft clear, one-page SOPs with a checklist, RACI, and links to templates; version in SharePoint.

•Pilot new SOPs, collect feedback, and iterate until adoption is smooth.

•Create starter templates (briefs, status updates, intake forms) so others can self-serve.

5) Information Systems & Reporting

•Keep Planner boards clean and searchable (naming conventions, labels, archiving).

•Publish a weekly status note: accomplishments, risks, decisions needed, next week focus.

•Maintain reference lists (contacts, vendors, renewals, key dates).

6) Workflow Automation

•Identify repetitive steps and implement light automations (Power Automate, Copilot) for reminders, routing, and reports.

•Own a backlog of ‘automation ideas’ with impact/effort notes and track outcomes after launch.

7) Communication & Stakeholder Management

•Liaise across teams; keep updates crisp, factual, and deadline-driven.

•Ensure timely responses by drafting emails, messages, or status updates.

•Set communication ladders: when to nudge, when to escalate, and to whom.

8) Rhythm of Business

•Run a weekly check-in with owners; review due items and confirm next steps.

•Manage quarterly planning checkpoints; ensure SOPs and templates are current.

Qualifications

•3+ years in executive assistance, project coordination, or operations with hands-on task management.

•Demonstrated experience writing SOPs and standing up lightweight processes that others can follow.

•Fluent with Microsoft 365 (Teams, Planner, Outlook,); familiarity with Power Automate/Copilot is a plus.

•Excellent written and verbal English; Arabic is a plus.

•High ownership, meticulous organization, proactive communication, and sound judgement with sensitive information.

KPIs & Success Metrics

•Task capture SLA: ≥95% of executive-assigned items captured and routed within same business day.

•Assignment SLA: ≥90% of captured tasks assigned with owner, due date, and definition of done within 24 hours.

•On-time completion: ≥85% of tasks completed by due date; trending improvement over first 90 days.

•Action closure rate: ≥90% of meeting actions logged and synced to Planner within 24 hours.

•SOP adoption: ≥80% of targeted teams using new SOPs within 30 days; <10% rework from ‘first-pass’ usage.

•Dashboard hygiene: <5% of tasks missing owner/date/status in weekly audits.

Day Plan

•First 30 Days: Shadow the executive; catalog top recurring workflows and pain points. Stand up a single source of truth in Planner with naming/label conventions. Draft 2–3 SOPs for the highest friction workflows; pilot with 1–2 teams.

•Days 31–60: Expand SOP coverage; finalize templates (briefs, status notes, intake forms). Launch basic automations for reminders and meeting action sync. Publish first monthly metrics deck (SLA adherence, cycle times, adoption).

•Days 61–90: Harden escalation ladders and meeting rhythms; reduce overdue items by ≥25%. Iterate SOPs based on feedback; target ≥80% adoption for first wave. Propose Q2 improvements (additional automations, dashboard refinements).

Working Parameters & Authority

•Timezone: Oman/GST (+04:00) coverage during core hours; flexibility for urgent follow-ups.

•Authority to schedule check-ins, send nudges/escalations per playbook, and request status/ETAs.

•Confidentiality and data handling: handle sensitive information with discretion; adhere to company policies.

Sample Weekly Task List

•Convert Plaud Notepin items and voice notes to Planner tasks with owners/dates and definition of done.

•Run follow-ups on approaching/overdue items; update ETAs and blockers in the dashboard.

•Publish a 1-page weekly status (done / next / risks / decisions) and circulate to stakeholders.

•Draft or refine 1 SOP and log feedback.

•Tune or add one light automation for reminders or intake routing.

Interested? Pls head over to this page to send your application:

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Management and Manufacturing
• Industries Water Supply and Irrigation Systems

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Administrative Support Internship - 6 months

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Crowne Plaza Muscat OCEC is looking for a highly organized, discreet, and proactive **Executive Assistant to the General Manager** . This key role provides comprehensive administrative support to the General Manager (GM) and ensures efficient operation of the Executive Office. The successful candidate will act as a liaison between the General Manager and internal/external stakeholders, manage confidential information with integrity, and contribute to the smooth coordination of executive-level functions.
YOUR DAY-TO-DAY:
+ Provide high-level administrative support to the General Manager, including calendar management, meeting coordination, and travel arrangements.
+ Draft, proofread, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager.
+ Serve as the primary point of contact between the General Manager and Department Heads, Owning Company groups and its representatives, IHG representatives, and external partners.
+ Organize and prepare agendas, minutes, and follow-ups for Leadership meetings.
+ Handle confidential and sensitive information with discretion and professionalism.
+ Assist in managing hotel projects, reporting deadlines, and internal communication initiatives.
+ Coordinate VIP visits, media visits, and special events involving the General Manager's participation.
+ Support the Executive Office in maintaining records, filing systems, and task tracking.
+ Facilitate internal communications across departments as directed by the General Manager.
+ Manage ad-hoc administrative tasks and special projects assigned by the Genral Manager.
WHAT WE NEED FROM YOU:
+ Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
+ Minimum of 3-5 years of executive-level administrative experience, preferably in a hotel or corporate environment.
+ Exceptional organizational and time management skills.
+ Strong communication and interpersonal abilities, with fluency in English; Arabic is an advantage.
+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of hotel systems (e.g., Opera, IHG tools) is a plus.
+ High degree of discretion, confidentiality, and professionalism.
+ Ability to multitask and adapt in a fast-paced, multicultural environment.
+ Strong attention to detail and proactive problem-solving skills.
WHAT YOU CAN EXPECT FROM US:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work-life - including a full uniform, impressive room discounts, and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our well-being framework, we are committed to supporting well-being in your health, lifestyle, and workplace.
So, join us and you'll become part of our ever-growing global family.
Join Crowne Plaza one of the largest and best loved premium hotel brands in the world. With more than 420 hotels in diverse locations globally Crowne Plaza is the perfect base to connect on business, pleasure or a blend of both. We've thoughtfully designed our spaces to encourage, support and celebrate great connections. We're also big on meetings and events, a trusted and valued partner for connecting both domestic and global groups alike.
Our branded service style 'Dare to Connect' is crafted for connection. Designed for humans not nameless guests or colleagues. Still professional but touches guests on an emotional level. Where colleagues take their initiative and use their personality because they make a crucial difference in the guest's experience. The role of every colleague at Crowne Plaza is to create memorable emotional connections and the job of every leader is to create an environment where that can happen.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

Job Description

Job Title: Executive Assistant to the Managing Director

Job Description:

We are seeking a dedicated and highly skilled Executive Assistant to support the Managing Director (MD) in our dynamic energy company. This pivotal role involves providing high-level administrative support, strategic communications, and ensuring smooth daily operations for the MD. As the right-hand person to the MD, you will enhance corporate communications and support the leadership team with critical tasks.

Your responsibilities include managing complex schedules, coordinating communications, and ensuring the MD’s engagements and objectives are met efficiently. The role requires initiative, strong problem-solving skills, and maintaining confidentiality and professionalism in the energy sector.

Key Responsibilities

• Executive Support:
  • Manage the MD's calendar, appointments, meetings, and events.
  • Coordinate travel arrangements and prepare itineraries.
  • Prepare and review reports, presentations, and documents.
  • Act as liaison between the MD and stakeholders, managing communication flow.

• Corporate Communications:
  • Assist in drafting and reviewing internal and external communications.
  • Support PR campaigns, newsletters, and social media messaging.
  • Maintain consistent messaging aligned with the company's mission.
  • Assist in preparing for corporate events and media engagements.

• Operational Support:
  • Organize meetings, prepare agendas, and follow up on action items.
  • Conduct research on industry trends and market conditions.
  • Handle confidential information with integrity.
  • Manage special projects like industry reports and CSR initiatives.
  • Support in preparing for board meetings and leadership engagements.

• Administrative Support:
  • Track deliverables and ensure project progress.
  • Manage office supplies and administrative requirements.
  • Handle ad-hoc requests from senior leadership.

Job Requirements

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Energy, Environmental Science, or related field.
• At least 5 years of executive support experience, preferably in energy, oil & gas, or renewables sectors.

Skills & Competencies:

• Exceptional organizational skills and multitasking ability.
• Strong communication skills for internal and external stakeholder engagement.
• Proficiency in Microsoft Office and familiarity with project management and communication tools.
• Attention to detail, proofreading skills, and independent work capability.
• Ability to maintain confidentiality and professionalism.
• Knowledge of the energy industry is advantageous.

Preferred Attributes:

• Experience in PR or corporate communications.
• Understanding of sustainability and CSR practices.
• Multilingual abilities relevant to the company’s operations.
• Knowledge of energy sector regulations and stakeholders.
• Previous Oman experience with a driving license.

Salary and Benefits

• OMR 350 – OMR 500, with allowances for car, fuel, mobile SIM (OMR 35 limit), and accommodation.
• Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.

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Personal Assistant to Chief Executive Officer

The Personal Assistant (PA) to the CEO provides executive-level administrative support, ensuring efficient management of the CEO’s office. The role covers calendar and travel management, meeting coordination, confidential correspondence, project support, and stakeholder liaison.

Key Responsibilities

• Administrative Support – Manage CEO’s calendar, correspondence, reports, and communications.
• Meeting Coordination – Organise meetings/board sessions, prepare agendas, minutes, and track action items.
• Information Management – Maintain accurate records and handle confidential information.
• Project Support – Assist with strategic initiatives, research, and data compilation.
• Stakeholder Liaison – Serve as contact point with internal teams, clients, partners, and board members.
• Travel & Events – Arrange travel logistics and coordinate CEO-related events.

Requirements

• Education: Bachelor’s in Business Administration/Management/Communications (MBA preferred).
• Experience: 3–5 years as PA/EA or similar role; C-level support experience preferred.
• Technical Skills: MS Office proficiency; knowledge of project/scheduling tools (Trello, Asana, Google Workspace).
• Core Competencies: Excellent communication, organisation, time management, discretion, and problem-solving.
• Other: Flexibility to travel/work beyond regular hours; strong adaptability and multitasking ability.

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Personal Assistant to Chief Executive Officer

The Personal Assistant (PA) to the CEO provides executive-level administrative support, ensuring efficient management of the CEO's office. The role covers calendar and travel management, meeting coordination, confidential correspondence, project support, and stakeholder liaison.

Key Responsibilities

• Administrative Support - Manage CEO's calendar, correspondence, reports, and communications.
• Meeting Coordination - Organise meetings/board sessions, prepare agendas, minutes, and track action items.
• Information Management - Maintain accurate records and handle confidential information.
• Project Support - Assist with strategic initiatives, research, and data compilation.
• Stakeholder Liaison - Serve as contact point with internal teams, clients, partners, and board members.
• Travel & Events - Arrange travel logistics and coordinate CEO-related events.

Requirements

• Education: Bachelor's in Business Administration/Management/Communications (MBA preferred).
• Experience: 3-5 years as PA/EA or similar role; C-level support experience preferred.
• Technical Skills: MS Office proficiency; knowledge of project/scheduling tools (Trello, Asana, Google Workspace).
• Core Competencies: Excellent communication, organisation, time management, discretion, and problem-solving.
• Other: Flexibility to travel/work beyond regular hours; strong adaptability and multitasking ability.

Office assistant vacancy in Salalah Oman

Office Assistant


We are hiring an Office Assistant to join our team in Salalah, Oman. As an Office Assistant, you will be responsible for providing administrative support to our office. This includes tasks such as answering phone calls, scheduling appointments, managing office supplies, and maintaining records.

Requirements:
- Pakistani nationality preferred
- Fluent in English (both written and spoken)
- No prior experience required
- Must have a valid biometric passport
- Willing to relocate to Salalah and live in provided accommodation

Responsibilities:
- Greet and assist visitors to the office
- Answer incoming calls and direct them to the appropriate department or individual
- Schedule appointments and maintain the office calendar
- Manage office supplies inventory and place orders when necessary
- Maintain electronic and paper records accurately
- Assist with basic bookkeeping tasks such as invoicing and data entry
- Perform other administrative tasks as assigned by management

Qualifications:
- High school diploma or equivalent education required
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with basic bookkeeping principles is a plus
- Excellent time management skills with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal
- Ability to work independently with minimal supervision

Salary:
The salary for this position is 1600$ per month.

If you are a detail-oriented individual with excellent communication skills and are looking for an exciting opportunity to start your career as an Office Assistant, we encourage you to apply. We value diversity in our workplace and welcome all qualified applicants. Please submit your application along with your updated resume to be considered for this role. Thank you for your interest!

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Office assistant vacancy in Al Buraymi Oman

nationalities

Job Title: Office Assistant

We are seeking a detail-oriented and organized Office Assistant to join our team in Al Buraymi. As an Office Assistant, you will be responsible for providing administrative support and ensuring the smooth operation of our office. This is a full-time position, with a salary of 1000$, open to all nationalities and requiring a biometric passport.

Responsibilities:
- Greet and assist visitors, answer phone calls and respond to emails
- Maintain office supplies and equipment, including ordering new supplies when needed
- Organize and schedule appointments, meetings, and travel arrangements
- Prepare correspondence, reports, and other documents as needed
- Coordinate with other departments to ensure efficient communication and workflow
- Keep track of office expenses and manage reimbursements
- Assist with basic bookkeeping tasks, such as invoicing and data entry
- Maintain physical and electronic filing systems
- Perform additional administrative tasks as assigned

Requirements:
- High school diploma or equivalent; additional certification in office administration is a plus
- Proven work experience as an Office Assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent communication skills in English (verbal and written)
- Familiarity with basic bookkeeping principles
- Strong organizational skills with the ability to prioritize tasks effectively
- Attention to detail and problem-solving abilities
- Ability to handle confidential information with discretion

This is an excellent opportunity for someone who is looking for a challenging yet rewarding job in a professional environment. We offer competitive salary packages, opportunities for growth within the company, and a supportive team culture. If you meet the requirements above and are interested in this position, please submit your application today. We look forward to hearing from you!

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Office Assistant

As an Office Assistant in our company, you will play a crucial role in ensuring the smooth and efficient operation of the office. Your responsibilities will include managing administrative tasks, organizing documents and files, answering phone calls and emails, and assisting with various office projects. You will work closely with other team members to support their needs and contribute to the overall success of the company.

We are looking for a highly organized and detail-oriented individual who is able to multitask effectively. You should have excellent communication skills, both verbal and written, as well as strong problem-solving abilities. Previous experience in an office environment is preferred but not required.

In this role, you will also be responsible for maintaining office supplies and equipment, scheduling appointments and meetings, and handling confidential information with discretion. You must be proficient in using computers and familiar with various software programs such as Microsoft Office.

The ideal candidate for this position is someone who is self-motivated, reliable, and able to work independently. You should be able to prioritize tasks efficiently and meet deadlines while maintaining a positive attitude. We value diversity in our workplace, so individuals from all backgrounds are encouraged to apply.

This position offers a salary of $1000 per month plus benefits. Located in the beautiful city of Nizwa, you will have access to stunning landscapes and a rich cultural heritage. While we prefer candidates who are Canadian or English-speaking, we welcome applicants from all nationalities as long as they possess a valid biometric passport.

If you are looking for an entry-level position with growth opportunities within a dynamic team environment, then this might be the perfect job for you! Apply now to join our team as an Office Assistant.

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Office Assistant

The position of Office Assistant is a vital role in our company based in the beautiful coastal city of Khasab. We are seeking a reliable and efficient individual to join our team and provide administrative support to our office. This job is suitable for both Indian and foreign candidates who are fluent in English, and we do not provide accommodation. A biometric passport is required for all applicants.

Responsibilities:
- Greet visitors, answer phone calls, and respond to emails in a professional manner
- Maintain office supplies and equipment, keeping track of inventory levels
- Organize and schedule appointments, meetings, and travel arrangements for managers
- File documents and maintain an organized filing system
- Conduct basic bookkeeping tasks such as processing invoices and maintaining records
- Assist with preparing presentations, reports, and other documents as needed
- Handle confidential information with discretion and professionalism

Requirements:
- High school diploma or equivalent qualification
- 1+ years of experience in an administrative role or similar position
- Fluent in English (written and spoken)
- Proficient computer skills including MS Office (Word, Excel, PowerPoint)
- Excellent communication skills, both written and verbal
- Strong organizational skills with the ability to multitask effectively
- Attention to detail and accuracy

Salary:
We offer a competitive salary of 1400$ per month for this position.

Location:
This job is located in the scenic city of Khasab. While we welcome candidates from all nationalities, please note that we do not provide accommodation.

How to apply:
If you meet the above requirements and are interested in this position, please submit your CV along with a cover letter explaining why you would be a good fit for this role. Only shortlisted candidates will be contacted for further steps in the hiring process.

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