What Jobs are available for Office Administrator in Oman?

Office Coordinator Internship (Remote – Part-Time | 3 Months | Unpaid)

About Us

We are a growing company specializing in real estate and education consulting, helping clients find property investment opportunities in Oman and assisting students to study abroad. Our team values creativity, organization, and teamwork — and we're looking for an enthusiastic Office Coordinator Intern to join us remotely.

Position Overview

This is a part-time, remote internship for a motivated and detail-oriented individual who wants to gain hands-on experience in office administration, coordination, and communication. The internship lasts for three months, and successful candidates will receive an official certificate of completion and a letter of recommendation upon finishing the program.

Key Responsibilities

• Support daily administrative and office operations remotely.

• Manage schedules, appointments, and internal communications.

• Coordinate between departments to ensure smooth workflow.

• Assist with document organization, reports, and meeting summaries.

• Help maintain online records and databases.

• Communicate professionally with team members, partners, and clients.

• Assist in basic HR, scheduling, and office correspondence tasks.

Requirements

• Strong organizational and multitasking abilities.

• Good communication skills (written and verbal).

• Comfortable working remotely and independently.

• Proficiency in Microsoft Office / Google Workspace.

• Detail-oriented and reliable with time management.

• A positive, proactive attitude and eagerness to learn.

Benefits

• Certificate of Completion after 3 months.

• Letter of Recommendation for future career opportunities.

• Practical remote experience in real business coordination.

• Flexible working hours suitable for students or part-time job seekers.

We are proud to be one of the
leading firms in the oil & energy sector
, and we're currently expanding our team. We are looking for a
Receptionist and Administration
who is organized, proactive, and ready to grow within a dynamic work environment.

If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into
  ERP systems
  and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team's efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills

Education & Experience:

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and ERP knowledge may also apply).

Technical Skills:

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills:

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.

Role: Administrative assistant/Office Coordinator

Location: Oman - Onsite, primarily Muscat region

Duration: 12+ months

Job Description:

a) 5 years of experience, dynamic and ability to handle complexity and ambiguity

(b) must be good at thinking ahead and planning; catch issues before they become issues

(c) Day to day operations support for senior leadership team

(d) Booking of travel arrangements, accommodations and coordination of meetings for senior leadership; handling phone calls and enquiries as needed

(e) Keeping accounts of expenses for small staff and coordination with law firm, PRO firm and other contracted service providers

(f) MS Word and PowerPoint skills as well as adobe are important.

(g) tracking and handling of business documents - contract papers, NDA papers, employment paperwork etc, and following up with relevant agencies to get things moving.

(h) Ability to accommodate calls and interactions in multiple time zones where senior leaders may be present.

(i) Bachelors degree preferred.

Company Description

Jota2 Group is a distinguished family office with a strong focus on Venture Capital and Private Equity. We nurture the growth of Small and Medium-sized Enterprises (SMEs) across various industries, emphasizing technological innovation. Managing assets exceeding 600 million USD, we have invested in over 72 companies, showcasing our expertise in diverse portfolios. Guided by leading global specialists, we add value in key operational areas and facilitate the international scaling of businesses within the Group.

Role Description

This is an internship role for an Administrative Assistant located in Muscat with a hybrid work arrangement, allowing some work from home. The Administrative Assistant will be responsible for providing clerical and administrative support, including executive administrative assistance, maintaining phone etiquette, and effective communication. The role involves supporting day-to-day operations, scheduling meetings, managing correspondence, and other clerical tasks as needed.

Qualifications

• Administrative Assistance and Clerical Skills
• Executive Administrative Assistance and Phone Etiquette skills
• Excellent Communication skills
• Organizational skills and attention to detail
• Proficiency with office software tools (e.g., Microsoft Office)
• Ability to work independently and in a hybrid work environment
• Previous experience in similar roles is a plus
• High school diploma or equivalent; additional qualifications in Office Administration are an advantage

Company Description

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Role Description

This is a full-time on-site role for an Administrative Assistant at almuntaliq located in Bawshar. The Administrative Assistant will be responsible for providing administrative assistance, maintaining phone etiquette, communication, executive administrative support, and utilizing clerical skills in daily tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficiency in MS Office applications
• Ability to work well in a team environment
• Previous experience in a similar role is a plus

Company Description

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Role Description

This is a full-time on-site role for a Reception Administrative Assistant located in Muscat. The Reception Administrative Assistant will be responsible for managing phone lines, greeting visitors, performing clerical tasks, organizing schedules, and providing administrative support. The role involves maintaining a professional reception area and ensuring effective communication within the organization.

Qualifications

• Proficient in Phone Etiquette and Receptionist Duties
• Skilled in Administrative Assistance and Clerical Skills
• Effective Communication skills
• Excellent organizational and multitasking abilities
• High level of professionalism and discretion
• Experience in customer service is a plus
• High school diploma or equivalent required; additional qualifications are a plus
• Proficiency in MS Office Suitep
• professional in booking tickets and making visa.
• quick decision maker
• fluent in arabic and english
• Assisting admin and HR

We are looking for motivated and organized individuals — male and female — to join our team as Receptionist & Administrative Assistant at Roushan Resort.

Applicants must be located in (or willing to be based there).

Location: Mirbat (near Salalah) - Oman

Key Responsibilities:

-Reception and customer service.

-Organizing reservations.

-Preparing invoices and providing accounting support.

-Marketing support and assistance in preparing promotional and advertising content for the resort.

-General administrative tasks, including organizing files, both physical and digital archiving, and preparing daily and weekly reports required by management in an accurate and timely manner.

-Performing any other clerical tasks as needed and directed by management.

Interested candidates are invited to submit their CVs to:

Job Type: Full-time