What Jobs are available for Junior Admin in Oman?

Responsibilities:

• Provide administrative support to ensure efficient office operations
• Answer and direct phone calls and emails
• Organize and schedule meetings and appointments
• Maintain filing systems, databases, and records
• Assist with data entry, document preparation, and report generation
• Perform other administrative tasks as needed

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, Outlook, etc.)
• Strong organizational and time management skills
• Ability to work independently and in a team

Please send your resume and a short cover letter to with the subject line "Admin Assistant Application ".

Job Type: Full-time

Company Description

As the official representation of Switzerland in Oman, the Embassy of Switzerland handles all aspects of diplomatic relations between the two countries. It promotes Swiss interests in political, economic, financial, and legal matters, as well as in science, education, and culture.

Role Description

This is a full-time on-site role located in Muscat, Oman for a Temporary Admin & Diplomatic Affairs Officer. The officer will be responsible for general administration, managing communications, assisting in organizing events, and maintaining organizational tasks. This position is for a fixed-term period, from 1 December 2025 until 31 March 2026.

Main Responsibilities

• Performing a variety of administrative tasks such as managing phone calls and emails, scholarship requests, and maintaining embassy database.
• Provide administrative support to the Head and Deputy Head of Mission, including coordinating the Head of Mission's agenda, and managing travel and hospitality arrangements.
• Handle consular (visa) requests.
• Assist in organizing Embassy events, invitations, official visits, and trips.
• Manage the Embassy's social media accounts.
• Covering duties of colleagues when required/in their absence.
• Any further tasks in consultation with direct superior.

Qualifications

• University degree in Business Administration or similar.
• Experience in administration and event organization.
• Knowledge of Oman's economic and trade environment and interest in regional affairs is an asset.
• Prior experience in an embassy, international organization, or similar environment is an asset.
• Fluency in English (written and spoken) is required. Proficiency in Arabic is highly desirable. Knowledge of a Swiss national language (German, French, or Italian) is considered an advantage.
• Proficiency in Microsoft Office.

Personal Skills

• Strong organizational and communication skills.
• Ability to work independently, under pressure, and with attention to detail.
• High level of integrity, discretion, and service orientation.
• Flexible, dynamic, and team minded.

Location

Muscat, Oman

Duration

1 December 2025 – 31 March 2026

Application

Interested candidates are invited to submit their CV and motivation letter to by 30 September 2025. Only shortlisted candidates will be contacted.

Role Summary

Provide comprehensive administrative support to daily company operations while acting as the primary customer-service interface for the Commercial Department. The role ensures a smooth, professional client experience and enhances both internal and external communication efficiency.

Responsibilities

• Front Desk & Communication: Handle incoming calls, e-mails, visitors, and route inquiries quickly and professionally.
• Customer Coordination: Schedule site surveys and installations; log and follow up all requests in the CRM until closure.
• Document Support: Draft simple quotations, correspondence, and meeting minutes; file contracts and invoices (digital/physical).
• Procurement & Project Support: Track material requests, purchase orders, and delivery schedules in the ERP; update planners and project teams on status.
• Reporting: Issue weekly summaries on customer inquiries, PO status, and basic admin metrics.
• Office & HR Records: Maintain attendance, leave requests, and petty-cash logs; keep employee files current.
• Digital-Marketing Assistance: Monitor social channels, convert messages into leads, and help produce basic client communications.

This position is open to Omani male candidates only, in line with Omanization policies and applicable regulations in the Sultanate of Oman.

Job Type: Full-time

Application Question(s):

• Are you Omani ?

For desert region.

Salary range between

If you are interested kindly share cv to or whatsapp cv to

Job Type: Full-time

Pay: RO RO per month

Location: Muscat, Oman

Type: Full-Time | On-Site

Industry: Software, Event Tech, Interactive Experiences

Company: White Wall Digital Solutions – (website and Instagram)

About Us

White Wall Digital Solutions is one of Oman's most exciting players in digital signage, interactive experiences, and event technologies. With clients like Oxy, OQ, Omantel, and Takaful Oman Insurance, we deliver innovative tech solutions across events, exhibitions, and corporate installations.

As we scale up our operations and events division, we're looking for a detail-oriented and reliable Admin & Operations Executive to keep everything running smoothly — from procurement and logistics to documentation and scheduling.

Your Role

You'll be the operational backbone of the company — handling day-to-day admin tasks, coordinating with suppliers and vendors, ensuring on-time deliveries, and supporting on-site, the team in organizing events, installations, and activations. If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to meet you.

Key Responsibilities

• Manage administrative duties including document filing, purchase requests, and office supplies
• Coordinate logistics and delivery schedules for screens, kiosks, and event equipment
• Handle vendor communication, quotations, and purchase orders
• Maintain databases for equipment, inventory, and project status
• Prepare proposals, invoices, delivery notes, and basic documentation for clients
• Support onsite setups and teardown for events, installations, and activations when needed
• Follow up with suppliers for timelines, warranty items, and AMC-related issues
• Maintain company calendars, checklists, and follow-up logs across teams

Requirements

• 1–3 years of experience in an administrative, logistics, or operations support role
• Strong organizational and time management skills
• Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
• Bonus: Experience in the events, exhibitions, or software industries
• Bonus: Familiarity with Notion, Asana, or similar task management tools
• Strong written and verbal communication in English (Arabic is a plus)
• Ability to handle multiple tasks and deadlines without supervision
• Valid Omani driving license is a strong advantage

What We Offer

• Stable, long-term role in a fast-growing company
• Diverse work environment with exposure to high-profile clients and events
• Opportunity to learn and grow within the digital and tech space
• Involvement in some of Oman's most exciting exhibitions and activations
• Supportive team and room to take initiative
• Base pay and performance driven incentives

Job Type: Full-time

Location

oman, Oman

Experience

3-5

Job Type

Outsourcing

Job Description

Responsibilities:

• Provide high-level administrative support.
• Manage executive calendars and schedules.
• Coordinate meetings and prepare meeting agendas.
• Handle confidential information and documents.
• Assist with strategic planning and project management.
• Prepare reports, presentations, and correspondence.
• Facilitate communication between departments.
• Arrange travel and accommodation.
• Communicate effectively in Arabic and English.

Requirements:

• Extensive experience in administrative roles.
• Strong organizational and time-management skills.
• Excellent communication skills in both Arabic and English
• Proficiency in office software and tools (e.g., Microsoft Office).
• Ability to handle high-pressure situations and prioritize tasks.
• Discretion and trustworthiness.
• Strong problem-solving and decision-making skills.

Reporting to the CEO.

Account and admin personnel shall have very good knowledge of TALLY PRIME and microsoft office apps like excel ,powerpoint ,word etc.

Account work shall be in full control of cash collection and payments.

• Maintain accurate financial records, ledgers, and journals.
• Handle accounts payable and receivable, invoicing, and reconciliation.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Monitor cash flow, petty cash, and bank transactions.
• Support external/internal audits by providing required documentation.

Administration:

• Oversee day-to-day office operations and ensure smooth workflow.
• Manage employee records, attendance, and leave registers.
• Prepare letters, agreements, and maintain filing systems.
• Coordinate with suppliers, vendors, and service providers.
• Assist management in HR-related tasks and office compliance.

Job Type: Full-time

Pay: From RO per month

Ability to commute/relocate:

• Muscat: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Job Summary:

We are seeking a proactive and well-organized
Admin & IT Assistant
to support our day-to-day office operations and provide basic IT support. The ideal candidate will have a mix of administrative skills and foundational technical knowledge to ensure smooth workflow and assist staff with routine IT-related tasks.

Key Responsibilities:

Administrative Duties (80%)
:

• Provide general administrative support including filing, data entry, scanning, and correspondence.
• Arrange and coordinate meetings and appointments, conference, teleconference, travel and provide reminders
• Manage life & health insurance of staffs
• Arrange air tickets and hotel reservations
• Support CEO and Admin Manager with day-to-day tasks and special projects.
• Assist with documentation and record-keeping of Admin department.
• Organize and maintain physical and digital files.
• Manage office supplies and equipment, ensuring timely procurement and inventory tracking.
• Help coordinate company events, internal communications, and logistics.

IT Support Duties (20%)
:

• Provide support for hardware and software issues (computers, printers, network).
• Assist with setting up workstations for new employees (email setup, access rights, etc.).
• Troubleshoot basic connectivity or user-related issues.
• Maintain inventory of IT equipment and software licenses.
• Coordinate with external IT support providers or vendors as needed.
• Support regular data backup and software updates.

Qualifications & Requirements:

• Diploma or degree in Business Administration, Information Technology, or a related field.
• At least 5 years of experience in an administrative or IT support role.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Basic knowledge of computer hardware, software, and networking.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.

Job description:

We are seeking a proactive and dynamic HR & Admin Lead/ Manager to manage and oversee all aspects of Human Resources and Administration. This role involves handling key HR operations, ensuring smooth employee lifecycle management, and managing administrative tasks to support the company's strategic goals.

Key Responsibilities:Human Resources:

• Payroll & Attendance:
• Ensure accurate payroll processing and compliance with local labor laws.
• Manage attendance systems and ensure timely reporting.
• HR Operations:
• Develop, implement, and maintain HR policies and procedures.
• Manage employee records and HR documentation.
• Recruitment & Onboarding:
• Oversee the end-to-end recruitment process, including job postings, interviews, and selection.
• Facilitate a seamless onboarding experience for new hires.
• Offboarding:
• Manage employee exit processes, conduct exit interviews, and ensure compliance with clearance procedures.
• Grievance Management:
• Act as the first point of contact for employee concerns and grievances.
• Ensure proper resolution of issues while maintaining confidentiality and professionalism.
• Employee Engagement & Development:
• Organize engagement activities and team-building programs.
• Support training and development initiatives to enhance employee skills.

Administrative:

• Visa & Compliance Management:
• Handle work visas, renewals, and compliance documentation for employees.
• Ensure adherence to legal requirements and maintain all necessary records.
• Office Administration:
• Oversee office supplies, facilities, and vendor management.
• Ensure a smooth operation of day-to-day administrative activities.
• Documentation Management:
• Maintain accurate records for HR and admin activities, including employee files, contracts, and compliance documents.
• Prepare reports and data analysis as required by management.
• Policy & Compliance:
• Develop and enforce HR policies in alignment with company culture and legal requirements.
• Conduct regular audits to ensure administrative and HR processes are compliant.

Qualifications & Skills:

• Strong knowledge of labor laws, compliance, and HR systems.
• Proficiency in HR software and MS Office (Excel, Word, PowerPoint).
• Excellent communication, problem-solving, and organizational skills.
• High level of confidentiality and ethical conduct.

Key Competencies:

• Leadership and team management skills.
• Strong interpersonal and negotiation abilities.
• Attention to detail and ability to multitask.
• Proactive approach to problem-solving and decision-making.

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Job Type: Full-time