19 Junior Admin jobs in Oman

Responsibilities:

• Provide administrative support to ensure efficient office operations
• Answer and direct phone calls and emails
• Organize and schedule meetings and appointments
• Maintain filing systems, databases, and records
• Assist with data entry, document preparation, and report generation
• Perform other administrative tasks as needed

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, Outlook, etc.)
• Strong organizational and time management skills
• Ability to work independently and in a team

Please send your resume and a short cover letter to with the subject line "Admin Assistant Application ".

Job Type: Full-time

Job Summary

We are seeking a highly organized and exceptionally detail-oriented Office Administrator to join our dynamic social media agency in Muscat. The ideal candidate will be the central pillar of our office, responsible for ensuring the seamless execution of all administrative, financial, and HR support operations.

This role is critical for maintaining a productive and positive work environment. You will be instrumental in supporting our creative team by managing day-to-day operations with professionalism, integrity, and efficiency.

Key Responsibilities:

Financial Administration:

• Process and maintain monthly payroll statements, including the collection and accurate verification of employee attendance data.
• Accurately enter daily and weekly incoming invoices into the company's financial systems.
• Track and follow up on incoming and outgoing payments, including specialized warranty checks, to ensure timely processing and recording.
• Follow up on delayed payments as directed to ensure stable cash flow.
• Follow up on quotations as directed to ensure better conversion rates.

HR & Confidential Records:

• Maintain and manage sensitive employee records, including passports, ID cards, and employment contracts, with strict adherence to confidentiality protocols.
• Coordinate with the company's medical insurance providers, assist employees with inquiries, and process claims as needed.

Required Qualifications and Skills:

• Proven experience in an Office Administrator, Administrative Assistant, or similar role, preferably with exposure to accounts payable, payroll, or general financial administration.
• Exceptional integrity and discretion are essential when handling sensitive financial and employee information.
• Meticulous attention to detail and a high level of accuracy, particularly in data entry and record-keeping.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with accounting software or ERP systems is highly desirable.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet tight deadlines without direct supervision.
• Strong verbal and written communication skills in both English and Arabic.
• A proactive approach to problem-solving and the ability to work independently.

Job Types: Full-time, Permanent

Company Description

As the official representation of Switzerland in Oman, the Embassy of Switzerland handles all aspects of diplomatic relations between the two countries. It promotes Swiss interests in political, economic, financial, and legal matters, as well as in science, education, and culture.

Role Description

This is a full-time on-site role located in Muscat, Oman for a Temporary Admin & Diplomatic Affairs Officer. The officer will be responsible for general administration, managing communications, assisting in organizing events, and maintaining organizational tasks. This position is for a fixed-term period, from 1 December 2025 until 31 March 2026.

Main Responsibilities

• Performing a variety of administrative tasks such as managing phone calls and emails, scholarship requests, and maintaining embassy database.
• Provide administrative support to the Head and Deputy Head of Mission, including coordinating the Head of Mission's agenda, and managing travel and hospitality arrangements.
• Handle consular (visa) requests.
• Assist in organizing Embassy events, invitations, official visits, and trips.
• Manage the Embassy's social media accounts.
• Covering duties of colleagues when required/in their absence.
• Any further tasks in consultation with direct superior.

Qualifications

• University degree in Business Administration or similar.
• Experience in administration and event organization.
• Knowledge of Oman's economic and trade environment and interest in regional affairs is an asset.
• Prior experience in an embassy, international organization, or similar environment is an asset.
• Fluency in English (written and spoken) is required. Proficiency in Arabic is highly desirable. Knowledge of a Swiss national language (German, French, or Italian) is considered an advantage.
• Proficiency in Microsoft Office.

Personal Skills

• Strong organizational and communication skills.
• Ability to work independently, under pressure, and with attention to detail.
• High level of integrity, discretion, and service orientation.
• Flexible, dynamic, and team minded.

Location

Muscat, Oman

Duration

1 December 2025 – 31 March 2026

Application

Interested candidates are invited to submit their CV and motivation letter to by 30 September 2025. Only shortlisted candidates will be contacted.

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functionsare essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform

Job Title: Network & Server Admin

Lime Vizio Inc is a premier floral and gifting company, delivering flowers since 2010. LIME VIZIO has a tradition of excellence in flower delivery, and today we are one of the largest and most trusted online floral and gift retailers in the US and Canada.

LIME VIZIO takes pride in being a leader in quality, innovation, artistry, and dependability. Our entrepreneurial culture and unwavering commitment to our people create a dynamic work environment that celebrates collaboration, quality, superior service, and constant innovation.

LIME VIZIO is an e-commerce technology company focused on providing product development and services support on multiple processes, domains, and technologies.

A Network & Server Admin at Blossom Flowers will have an essential role in administering and managing the company’s local area network and cloud-based hostings.

The Network & Server Admin will require troubleshooting, cloud hosting related technical issues, in addition to providing hardware and software support and solutions to employees as well as clients. It also requires a good understanding of Linux.

• 1+ years of experience working on cloud hosting environments. AWS environment with good understanding and knowledge
• Have a good understanding of managing systems and services on cloud providers like AWS or GCP
• Sound understanding of working on different Linux distributions like Ubuntu, Centos, Debian, etc
• Good understanding of web servers (Apache, Nginx, etc), SQL databases & PHP/Node.js/Python installation as well as configuration
• Command-line tools knowledge (ex. SSH, Bash)
• Experience in any scripting language (Bash scripting, python, etc)
• 1+ years experience in networking including LAN, WAN, Wi-Fi, Router/Firewall Management, etc.
• The candidate should be proficient in troubleshooting OS and network-related issues with good interpersonal communication skills and good presentation skills.
• Thorough understanding of Windows, Linux, and macOS desktop environments.

• Experience and knowledge of managing Linux-based hosting servers (Ex. AWS EC2 instances).
• Basic understanding of DevOps concepts can be a plus
• Experience/Knowledge of Monitoring Services for hosted systems.
• Should be proactive with managing and defining options in a cloud environment.
• G Suite Management.
• Working experience in managing Unifi Controllers and Ubiquiti routers.
• IPv6 networking experience.
• Good Communication Skills.

• Troubleshoot desktop computer issues: Identify, investigate and resolve problems in the quickest way possible.
• Look after a firewall and content filter.
• Handle all the server roles such as DNS, Web Server, Database Server, etc.
• Manage cloud hosting servers, and services installed on those servers.
• Communicate with cloud hosting support for technical queries.
• Work on hosting servers to create/update sites and install new software/services.
• Manage and control server(s) via SSH.
• Configure file permissions for various websites.
• Maintain prevention plans to keep websites secure from hacking attempts.
• Look after all network/server-related tasks and regularly come up with strategies for improvement.
• Regular documentation on server and network policies and protocols.

Account and admin personnel shall have very good knowledge of TALLY PRIME and microsoft office apps like excel ,powerpoint ,word etc.

Account work shall be in full control of cash collection and payments.

• Maintain accurate financial records, ledgers, and journals.
• Handle accounts payable and receivable, invoicing, and reconciliation.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Monitor cash flow, petty cash, and bank transactions.
• Support external/internal audits by providing required documentation.

Administration:

• Oversee day-to-day office operations and ensure smooth workflow.
• Manage employee records, attendance, and leave registers.
• Prepare letters, agreements, and maintain filing systems.
• Coordinate with suppliers, vendors, and service providers.
• Assist management in HR-related tasks and office compliance.

Job Type: Full-time

Pay: From RO per month

Ability to commute/relocate:

• Muscat: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Job Summary:

We are seeking a proactive and well-organized
Admin & IT Assistant
to support our day-to-day office operations and provide basic IT support. The ideal candidate will have a mix of administrative skills and foundational technical knowledge to ensure smooth workflow and assist staff with routine IT-related tasks.

Key Responsibilities:

Administrative Duties (80%)
:

• Provide general administrative support including filing, data entry, scanning, and correspondence.
• Arrange and coordinate meetings and appointments, conference, teleconference, travel and provide reminders
• Manage life & health insurance of staffs
• Arrange air tickets and hotel reservations
• Support CEO and Admin Manager with day-to-day tasks and special projects.
• Assist with documentation and record-keeping of Admin department.
• Organize and maintain physical and digital files.
• Manage office supplies and equipment, ensuring timely procurement and inventory tracking.
• Help coordinate company events, internal communications, and logistics.

IT Support Duties (20%)
:

• Provide support for hardware and software issues (computers, printers, network).
• Assist with setting up workstations for new employees (email setup, access rights, etc.).
• Troubleshoot basic connectivity or user-related issues.
• Maintain inventory of IT equipment and software licenses.
• Coordinate with external IT support providers or vendors as needed.
• Support regular data backup and software updates.

Qualifications & Requirements:

• Diploma or degree in Business Administration, Information Technology, or a related field.
• At least 5 years of experience in an administrative or IT support role.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Basic knowledge of computer hardware, software, and networking.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.

Job description:

We are seeking a proactive and dynamic HR & Admin Lead/ Manager to manage and oversee all aspects of Human Resources and Administration. This role involves handling key HR operations, ensuring smooth employee lifecycle management, and managing administrative tasks to support the company's strategic goals.

Key Responsibilities:Human Resources:

• Payroll & Attendance:
• Ensure accurate payroll processing and compliance with local labor laws.
• Manage attendance systems and ensure timely reporting.
• HR Operations:
• Develop, implement, and maintain HR policies and procedures.
• Manage employee records and HR documentation.
• Recruitment & Onboarding:
• Oversee the end-to-end recruitment process, including job postings, interviews, and selection.
• Facilitate a seamless onboarding experience for new hires.
• Offboarding:
• Manage employee exit processes, conduct exit interviews, and ensure compliance with clearance procedures.
• Grievance Management:
• Act as the first point of contact for employee concerns and grievances.
• Ensure proper resolution of issues while maintaining confidentiality and professionalism.
• Employee Engagement & Development:
• Organize engagement activities and team-building programs.
• Support training and development initiatives to enhance employee skills.

Administrative:

• Visa & Compliance Management:
• Handle work visas, renewals, and compliance documentation for employees.
• Ensure adherence to legal requirements and maintain all necessary records.
• Office Administration:
• Oversee office supplies, facilities, and vendor management.
• Ensure a smooth operation of day-to-day administrative activities.
• Documentation Management:
• Maintain accurate records for HR and admin activities, including employee files, contracts, and compliance documents.
• Prepare reports and data analysis as required by management.
• Policy & Compliance:
• Develop and enforce HR policies in alignment with company culture and legal requirements.
• Conduct regular audits to ensure administrative and HR processes are compliant.

Qualifications & Skills:

• Strong knowledge of labor laws, compliance, and HR systems.
• Proficiency in HR software and MS Office (Excel, Word, PowerPoint).
• Excellent communication, problem-solving, and organizational skills.
• High level of confidentiality and ethical conduct.

Key Competencies:

• Leadership and team management skills.
• Strong interpersonal and negotiation abilities.
• Attention to detail and ability to multitask.
• Proactive approach to problem-solving and decision-making.

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Job Type: Full-time