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About the Role

We are looking for
a Project Management Specialist
to oversee and manage all documentation, planning, and compliance records for a nationwide fiber optic rollout project in Oman. This role ensures proper document tracking, technical drawing control, GIS data integration, timely record-keeping, and milestone planning to completion documentation assurance, all aligned with ZOI deliverables and in compliance with Oman's regulatory and operational standards.

Responsibilities

1. Document Control & Registry

• Establish and maintain a robust document control system for all construction, testing, and inspection including, photos, permissions, technical specification, test results, Right of Ways, PDO and Non-PDO permitting documents, with organized methodology and documentation guidelines.
• Ensure version control of shop drawings, MAS approvals, Daily/weekly/monthly progress reports, machinery and manpower resources of contractors, their relevant subcontractor information deployed at every site, IFCs (Issued for Construction Documents), CADs, As-Built files, approvals, permits, and test reports are timely requested, collected, stored and maintained in an optimized and immediately available methodology upon requests.
• Maintain an indexed filing system (digital always & hardcopy when required) for all contractor submissions, daily reports, NCRs, and MoMs.
• Verify that all submissions meet ZOI's documentation standards and propose wherever is required, obtain approval from HoD.

2. Planning & Tracking

• Support planning and scheduling of civil and fiber optic rollout activities using MS Project or Primavera or Excel as/when required.
• Integrate daily and weekly site data into a master tracker and report to HoD.
• Coordinate with ZOI PM and field teams and contractors to align schedule inputs with actual progress.

3. GIS & Digital Systems

• Update and maintain GIS-based dashboards with trenching progress, duct routes, handhole/MH positions, and reinstatement status and update construction and OSP BoQs as-built data based on site actuals.
• Link inspection photos and trench logs to chainages via geo-tags for all inspection layers and
  ensure Documentation quality standards are met daily.
• Ensure real-time integration between field collection tools (e.g., ESRI/ArcGIS, Google Earth) and ZOI documentation software/system.

4. Inspection & Acceptance Records

• Collect and catalog all photographic evidence for various stages such as trenching, duct laying, sand bedding, till final clearance of site and municipal or authority clearance letter obtained.
• Ensure photo records are geo-tagged, timestamped, and segment labeled.
• Track documentation of acceptance workflows: contractor self-inspections, ZOI/Omantel inspections, NCR resolution, and segment approvals.

5. Coordination & Stakeholder Support

• Act as the single point of contact for document coordination between ZOI, and contractors.
• Support in audits, invoicing substantiation, and contract deliverable verification.
• Ensure timely submission of close-out documentation for each route/segment.

6. Output Deliverables

• Segment-wise document folders (per ZOI requirement).
• Trenching photo repository with metadata.
• Daily, weekly, and monthly progress tracking.
• Permits, approvals, and close-out documentation.
• Inspection logs and NCR dashboards.
• GIS maps annotated with progress, inspection flags, and asset codes, and barcoding records as required.

Qualifications

• Bachelor's degree in engineering, Project Management, or Information Systems.
• Certifications in GIS, Primavera/MS Project, or Document Control (desirable).

Experience

• Minimum 5 years' experience in documentation roles within telecom, utilities, or infrastructure sectors.

Knowledge / Technical Skills

• Familiarity with OSP fiber optic projects (civil and electro-mechanical).
• Experience with document control platforms (e.g., Aconex, SharePoint, Procore).
• Skilled in GIS platforms (ArcGIS, QGIS) and spatial data handling or similar software.
• Strong proficiency in Excel trackers, Gantt charts, and record-keeping.
• Understanding of Oman PTW/NOC processes, particularly in PDO zones is advantage.
• High attention to detail and audit-readiness mindset.

Equal Opportunity Statement

At ZOI, we are committed to diversity and inclusivity in our workforce. We encourage applications from all qualified individuals.

Location: Muscat, Oman

Company: Realtime International LLC

About Us:

Realtime International provides Type Approval and Compliance Services across Africa and the Middle East, helping clients ensure their products meet regulatory requirements and applicable standards.

Position: Project Management Assistant – Compliance & Standards

Key Responsibilities:

· Act as the main liaison with Omani authorities, including the TRA and DGSM (MoCIIP).

· Coordinate with local importers and manage type approval applications and documentation.

· Track project milestones, update records, and report progress to clients and management.

· Review and prepare technical and administrative dossiers for compliance with Omani norms and standards.

· Maintain clear communication with clients, local partners, and internal teams.

· Monitor regulatory updates and ensure continuous compliance.

Requirements:

· Omani nationality (mandatory)

· Diploma or certificate in compliance, norms, standards, or a related field

· Fluent in English (Arabic is an asset)

· Strong organizational, communication, and administrative skills

· Knowledge of regulatory or conformity assessment processes preferred

What We Offer:

· Competitive salary and international exposure

· Professional training and career development opportunities

Apply by sending your CV to ) with the subject:

"Project Management Assistant - Compliance & standards – Oman"

Job Type: Full-time