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Imtilak Global for Marketing and Investment is looking to recruit an Experienced Receptionist and Office Administrator assistant for its New Office in Muscat - OMAN

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. 

Responsibilities:

• Manage the reception area and staff to ensure effective communication both internally and externally
• Answer and direct phone calls
• Distribute mails
• Act as first point of contact for visitors
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed
• assist in bill payment and simple accounting operation
• Providing hospitality and hot drinks to company management visitors

Qualifications:

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Good level in English

To Apply

:

Please send your updated CV to E-mail:

 with email subject "Office Administrator assistant"

Note:

Preference will be given to the candidates who are available immediately & who have relevant experience, residents of Muscat.

Position: Executive, Office Assistance.

Location: Muscat, Oman

Experience: Minimum 3 years in event, media,

Requirements: Valid driver's license

About Us:

We are a leading media and events company, delivering high-profile experiences and strategic brand partnerships. We are seeking a results-driven Event Sales Executive to join our team and drive revenue through sponsorships, partnerships, and client engagement.

Key Responsibilities:

• Manage daily administrative tasks including filing, data entry, and record keeping
• Answer and direct phone calls, respond to emails, and handle correspondence
• Assist in scheduling appointments, meetings, and coordinating office events
• Maintain office supplies and ensure the workspace is organized
• Support other departments with clerical duties as required
• Greet visitors and provide general support to staff and management

Key Responsibilities:

• High school diploma or equivalent; diploma in office administration is a plus
• Proven experience as an office assistant or in a similar administrative role is preferred
• Strong organizational and multitasking skills
• Good communication skills in Arabic and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, approachable, and team-oriented attitude
• Good communication skills in Arabic and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, approachable, and team-oriented attitude

Why Join Us:

* Opportunity to work with leading brands and high-profile events

* Dynamic, collaborative, and fast-paced work environment

Apply Now:

Submit your CV and a brief overview of your sales experience to -

• Manage the reception area and staff to ensure effective communication both internally and externally
• Answer and direct phone calls
• Distribute mails
• Act as first point of contact for visitors
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed
• assist in bill payment and simple accounting operation
• Providing hospitality and hot drinks to company management visitors

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Good level in English

Role: Administrative assistant/Office Coordinator

Location: Oman - Onsite, primarily Muscat region

Duration: 12+ months

Job Description:

a) 5 years of experience, dynamic and ability to handle complexity and ambiguity

(b) must be good at thinking ahead and planning; catch issues before they become issues

(c) Day to day operations support for senior leadership team

(d) Booking of travel arrangements, accommodations and coordination of meetings for senior leadership; handling phone calls and enquiries as needed

(e) Keeping accounts of expenses for small staff and coordination with law firm, PRO firm and other contracted service providers

(f) MS Word and PowerPoint skills as well as adobe are important.

(g) tracking and handling of business documents - contract papers, NDA papers, employment paperwork etc, and following up with relevant agencies to get things moving.

(h) Ability to accommodate calls and interactions in multiple time zones where senior leaders may be present.

(i) Bachelors degree preferred.