8 Executive Coordinator jobs in Oman

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.

Location: This is a global operation, we have open roles in teams in all time zones.

Responsibilities

• Support operations for one or more departments in the company
• Coordinate monthly reports and schedule meetings and interviews
• Organise and run international company events including logistics
• Manage quarterly and annual executive meetings
• Collaborate across teams on activities and initiatives
• Manage suppliers and stakeholders
  
  

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Excellent communication skills
• Responsibility, integrity and accountability
• Self-awareness and thoughtfulness
• Ability to travel up to four times a year for company events of up to two weeks duration
• Ability to learn new technology and software quickly
  
  

Additional Skills We Value

• Experience in operations and executive support
• Project management experience
• Event related experience
• Travel industry experience
  
  

What we offer you

We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.

• Distributed work environment with twice-yearly team sprints in person
• Personal learning and development budget of USD 2,000 per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues
• Priority Pass, and travel upgrades for long haul company events
  
  

About Canonical

Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.

Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.

Canonical is an equal opportunity employer

We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.

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Crowne Plaza Muscat OCEC is looking for a highly organized, discreet, and proactive **Executive Assistant to the General Manager** . This key role provides comprehensive administrative support to the General Manager (GM) and ensures efficient operation of the Executive Office. The successful candidate will act as a liaison between the General Manager and internal/external stakeholders, manage confidential information with integrity, and contribute to the smooth coordination of executive-level functions.
YOUR DAY-TO-DAY:
+ Provide high-level administrative support to the General Manager, including calendar management, meeting coordination, and travel arrangements.
+ Draft, proofread, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager.
+ Serve as the primary point of contact between the General Manager and Department Heads, Owning Company groups and its representatives, IHG representatives, and external partners.
+ Organize and prepare agendas, minutes, and follow-ups for Leadership meetings.
+ Handle confidential and sensitive information with discretion and professionalism.
+ Assist in managing hotel projects, reporting deadlines, and internal communication initiatives.
+ Coordinate VIP visits, media visits, and special events involving the General Manager's participation.
+ Support the Executive Office in maintaining records, filing systems, and task tracking.
+ Facilitate internal communications across departments as directed by the General Manager.
+ Manage ad-hoc administrative tasks and special projects assigned by the Genral Manager.
WHAT WE NEED FROM YOU:
+ Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
+ Minimum of 3-5 years of executive-level administrative experience, preferably in a hotel or corporate environment.
+ Exceptional organizational and time management skills.
+ Strong communication and interpersonal abilities, with fluency in English; Arabic is an advantage.
+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of hotel systems (e.g., Opera, IHG tools) is a plus.
+ High degree of discretion, confidentiality, and professionalism.
+ Ability to multitask and adapt in a fast-paced, multicultural environment.
+ Strong attention to detail and proactive problem-solving skills.
WHAT YOU CAN EXPECT FROM US:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work-life - including a full uniform, impressive room discounts, and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our well-being framework, we are committed to supporting well-being in your health, lifestyle, and workplace.
So, join us and you'll become part of our ever-growing global family.
Join Crowne Plaza one of the largest and best loved premium hotel brands in the world. With more than 420 hotels in diverse locations globally Crowne Plaza is the perfect base to connect on business, pleasure or a blend of both. We've thoughtfully designed our spaces to encourage, support and celebrate great connections. We're also big on meetings and events, a trusted and valued partner for connecting both domestic and global groups alike.
Our branded service style 'Dare to Connect' is crafted for connection. Designed for humans not nameless guests or colleagues. Still professional but touches guests on an emotional level. Where colleagues take their initiative and use their personality because they make a crucial difference in the guest's experience. The role of every colleague at Crowne Plaza is to create memorable emotional connections and the job of every leader is to create an environment where that can happen.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

Overview

Job Opening: Administrative Assistant at a Pharmacy Company in Oman

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

Qualifications

• BCom Graduate
• At least 1 year of experience in wholesale or retail pharmacy
• Familiarity with purchase, procurement, billing, invoicing, and inventory management
• Strong knowledge of computer applications
• Energetic and proactive attitude

Key Responsibilities

• Handle purchase orders and manage procurement processes
• Assist with billing and invoicing tasks
• Support inventory management and ensure stock levels are maintained
• Provide administrative support to the team as needed

Salary And Benefits

• Monthly salary: 200 Omani Riyals
• Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

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Nokia is a global leader in mobile, fixed, and cloud networks, committed to driving innovation and technology leadership. With a strong focus on inclusivity, sustainability, and continuous learning, Nokia empowers its employees to create positive change and shape the future of connectivity.

Job Description

As a Project Management Office (PMO) Manager, you will oversee the implementation of Nokia’s project management methodologies, ensuring the successful delivery of customer projects within time, budget, and quality standards. This role requires close collaboration with project teams, legal, and government entities in Oman while ensuring compliance with local regulations. You’ll be part of a dynamic and collaborative environment where innovation and professional growth are encouraged.

Responsibilities:

• Drive the implementation of Nokia’s project management methodology, tools, and best practices.
• Monitor project execution, focusing on operational processes, cost management, and reporting.
• Ensure compliance with Nokia governance practices and KPIs.
• Proactively handle cost management via operational reviews and follow-ups.
• Act as the main liaison for legal, government, and administrative matters in Oman.
• Forecast resource demand and align with customer project needs.
• Ensure 3–5 years of experience in a similar role.
• Possess expertise in Project Management: risk, change, and communication management.
• Have knowledge of Oman Labor Laws and Telecom Regulations (preferred).
• Have skills in Office 365, SharePoint, and Windows.
• Experience in project finances, cost control, and government relations.

Salary & Benefits

Nokia offers a competitive package including:

• Well-being programs supporting mental and physical health.
• An inclusive culture with employee resource groups, mentoring, and diverse teams.
• Recognition as one of the World’s Most Ethical Companies and listed in Bloomberg’s Gender-Equality Index .

Why Join Nokia?

Nokia’s Network Infrastructure group plays a central role in expanding global telecom networks. With a focus on innovation and technical expertise, the team drives connectivity that empowers people worldwide. For more information about this job, contact us.

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Job Description

Job Title: Executive Assistant to the Managing Director

Job Description:

We are seeking a dedicated and highly skilled Executive Assistant to support the Managing Director (MD) in our dynamic energy company. This pivotal role involves providing high-level administrative support, strategic communications, and ensuring smooth daily operations for the MD. As the right-hand person to the MD, you will enhance corporate communications and support the leadership team with critical tasks.

Your responsibilities include managing complex schedules, coordinating communications, and ensuring the MD’s engagements and objectives are met efficiently. The role requires initiative, strong problem-solving skills, and maintaining confidentiality and professionalism in the energy sector.

Key Responsibilities

• Executive Support:
  • Manage the MD's calendar, appointments, meetings, and events.
  • Coordinate travel arrangements and prepare itineraries.
  • Prepare and review reports, presentations, and documents.
  • Act as liaison between the MD and stakeholders, managing communication flow.

• Corporate Communications:
  • Assist in drafting and reviewing internal and external communications.
  • Support PR campaigns, newsletters, and social media messaging.
  • Maintain consistent messaging aligned with the company's mission.
  • Assist in preparing for corporate events and media engagements.

• Operational Support:
  • Organize meetings, prepare agendas, and follow up on action items.
  • Conduct research on industry trends and market conditions.
  • Handle confidential information with integrity.
  • Manage special projects like industry reports and CSR initiatives.
  • Support in preparing for board meetings and leadership engagements.

• Administrative Support:
  • Track deliverables and ensure project progress.
  • Manage office supplies and administrative requirements.
  • Handle ad-hoc requests from senior leadership.

Job Requirements

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Energy, Environmental Science, or related field.
• At least 5 years of executive support experience, preferably in energy, oil & gas, or renewables sectors.

Skills & Competencies:

• Exceptional organizational skills and multitasking ability.
• Strong communication skills for internal and external stakeholder engagement.
• Proficiency in Microsoft Office and familiarity with project management and communication tools.
• Attention to detail, proofreading skills, and independent work capability.
• Ability to maintain confidentiality and professionalism.
• Knowledge of the energy industry is advantageous.

Preferred Attributes:

• Experience in PR or corporate communications.
• Understanding of sustainability and CSR practices.
• Multilingual abilities relevant to the company’s operations.
• Knowledge of energy sector regulations and stakeholders.
• Previous Oman experience with a driving license.

Salary and Benefits

• OMR 350 – OMR 500, with allowances for car, fuel, mobile SIM (OMR 35 limit), and accommodation.
• Additional benefits include workmen insurance, gratuity per Oman law, 30 days paid annual leave, and annual return tickets.

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Personal Assistant to Chief Executive Officer

The Personal Assistant (PA) to the CEO provides executive-level administrative support, ensuring efficient management of the CEO’s office. The role covers calendar and travel management, meeting coordination, confidential correspondence, project support, and stakeholder liaison.

Key Responsibilities

• Administrative Support – Manage CEO’s calendar, correspondence, reports, and communications.
• Meeting Coordination – Organise meetings/board sessions, prepare agendas, minutes, and track action items.
• Information Management – Maintain accurate records and handle confidential information.
• Project Support – Assist with strategic initiatives, research, and data compilation.
• Stakeholder Liaison – Serve as contact point with internal teams, clients, partners, and board members.
• Travel & Events – Arrange travel logistics and coordinate CEO-related events.

Requirements

• Education: Bachelor’s in Business Administration/Management/Communications (MBA preferred).
• Experience: 3–5 years as PA/EA or similar role; C-level support experience preferred.
• Technical Skills: MS Office proficiency; knowledge of project/scheduling tools (Trello, Asana, Google Workspace).
• Core Competencies: Excellent communication, organisation, time management, discretion, and problem-solving.
• Other: Flexibility to travel/work beyond regular hours; strong adaptability and multitasking ability.

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Personal Assistant to Chief Executive Officer

The Personal Assistant (PA) to the CEO provides executive-level administrative support, ensuring efficient management of the CEO's office. The role covers calendar and travel management, meeting coordination, confidential correspondence, project support, and stakeholder liaison.

Key Responsibilities

• Administrative Support - Manage CEO's calendar, correspondence, reports, and communications.
• Meeting Coordination - Organise meetings/board sessions, prepare agendas, minutes, and track action items.
• Information Management - Maintain accurate records and handle confidential information.
• Project Support - Assist with strategic initiatives, research, and data compilation.
• Stakeholder Liaison - Serve as contact point with internal teams, clients, partners, and board members.
• Travel & Events - Arrange travel logistics and coordinate CEO-related events.

Requirements

• Education: Bachelor's in Business Administration/Management/Communications (MBA preferred).
• Experience: 3-5 years as PA/EA or similar role; C-level support experience preferred.
• Technical Skills: MS Office proficiency; knowledge of project/scheduling tools (Trello, Asana, Google Workspace).
• Core Competencies: Excellent communication, organisation, time management, discretion, and problem-solving.
• Other: Flexibility to travel/work beyond regular hours; strong adaptability and multitasking ability.