What Jobs are available for Assistant Role in Oman?

Position: Executive, Office Assistance.

Location: Muscat, Oman

Experience: Minimum 3 years in event, media,

Requirements: Valid driver's license

About Us:

We are a leading media and events company, delivering high-profile experiences and strategic brand partnerships. We are seeking a results-driven Event Sales Executive to join our team and drive revenue through sponsorships, partnerships, and client engagement.

Key Responsibilities:

• Manage daily administrative tasks including filing, data entry, and record keeping
• Answer and direct phone calls, respond to emails, and handle correspondence
• Assist in scheduling appointments, meetings, and coordinating office events
• Maintain office supplies and ensure the workspace is organized
• Support other departments with clerical duties as required
• Greet visitors and provide general support to staff and management

Key Responsibilities:

• High school diploma or equivalent; diploma in office administration is a plus
• Proven experience as an office assistant or in a similar administrative role is preferred
• Strong organizational and multitasking skills
• Good communication skills in Arabic and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, approachable, and team-oriented attitude
• Good communication skills in Arabic and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, approachable, and team-oriented attitude

Why Join Us:

* Opportunity to work with leading brands and high-profile events

* Dynamic, collaborative, and fast-paced work environment

Apply Now:

Submit your CV and a brief overview of your sales experience to -

Role: Administrative assistant/Office Coordinator

Location: Oman - Onsite, primarily Muscat region

Duration: 12+ months

Job Description:

a) 5 years of experience, dynamic and ability to handle complexity and ambiguity

(b) must be good at thinking ahead and planning; catch issues before they become issues

(c) Day to day operations support for senior leadership team

(d) Booking of travel arrangements, accommodations and coordination of meetings for senior leadership; handling phone calls and enquiries as needed

(e) Keeping accounts of expenses for small staff and coordination with law firm, PRO firm and other contracted service providers

(f) MS Word and PowerPoint skills as well as adobe are important.

(g) tracking and handling of business documents - contract papers, NDA papers, employment paperwork etc, and following up with relevant agencies to get things moving.

(h) Ability to accommodate calls and interactions in multiple time zones where senior leaders may be present.

(i) Bachelors degree preferred.

Company Description

Jota2 Group is a distinguished family office with a strong focus on Venture Capital and Private Equity. We nurture the growth of Small and Medium-sized Enterprises (SMEs) across various industries, emphasizing technological innovation. Managing assets exceeding 600 million USD, we have invested in over 72 companies, showcasing our expertise in diverse portfolios. Guided by leading global specialists, we add value in key operational areas and facilitate the international scaling of businesses within the Group.

Role Description

This is an internship role for an Administrative Assistant located in Muscat with a hybrid work arrangement, allowing some work from home. The Administrative Assistant will be responsible for providing clerical and administrative support, including executive administrative assistance, maintaining phone etiquette, and effective communication. The role involves supporting day-to-day operations, scheduling meetings, managing correspondence, and other clerical tasks as needed.

Qualifications

• Administrative Assistance and Clerical Skills
• Executive Administrative Assistance and Phone Etiquette skills
• Excellent Communication skills
• Organizational skills and attention to detail
• Proficiency with office software tools (e.g., Microsoft Office)
• Ability to work independently and in a hybrid work environment
• Previous experience in similar roles is a plus
• High school diploma or equivalent; additional qualifications in Office Administration are an advantage

Company Description

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Role Description

This is a full-time on-site role for an Administrative Assistant at almuntaliq located in Bawshar. The Administrative Assistant will be responsible for providing administrative assistance, maintaining phone etiquette, communication, executive administrative support, and utilizing clerical skills in daily tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficiency in MS Office applications
• Ability to work well in a team environment
• Previous experience in a similar role is a plus

• Manage the reception area and staff to ensure effective communication both internally and externally
• Answer and direct phone calls
• Distribute mails
• Act as first point of contact for visitors
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed
• assist in bill payment and simple accounting operation
• Providing hospitality and hot drinks to company management visitors

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• Good level in English

Company Description

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Role Description

This is a full-time on-site role for a Reception Administrative Assistant located in Muscat. The Reception Administrative Assistant will be responsible for managing phone lines, greeting visitors, performing clerical tasks, organizing schedules, and providing administrative support. The role involves maintaining a professional reception area and ensuring effective communication within the organization.

Qualifications

• Proficient in Phone Etiquette and Receptionist Duties
• Skilled in Administrative Assistance and Clerical Skills
• Effective Communication skills
• Excellent organizational and multitasking abilities
• High level of professionalism and discretion
• Experience in customer service is a plus
• High school diploma or equivalent required; additional qualifications are a plus
• Proficiency in MS Office Suitep
• professional in booking tickets and making visa.
• quick decision maker
• fluent in arabic and english
• Assisting admin and HR

We are looking for motivated and organized individuals — male and female — to join our team as Receptionist & Administrative Assistant at Roushan Resort.

Applicants must be located in (or willing to be based there).

Location: Mirbat (near Salalah) - Oman

Key Responsibilities:

-Reception and customer service.

-Organizing reservations.

-Preparing invoices and providing accounting support.

-Marketing support and assistance in preparing promotional and advertising content for the resort.

-General administrative tasks, including organizing files, both physical and digital archiving, and preparing daily and weekly reports required by management in an accurate and timely manner.

-Performing any other clerical tasks as needed and directed by management.

Interested candidates are invited to submit their CVs to:

Job Type: Full-time

Executive Assistant (Operations and Task Coordinator) – Oman (Onsite, Full Time)

We are looking for a proactive and highly organized Executive Assistant to support our leadership and teams. This role focuses on task coordination, process creation, and ensuring smooth execution of daily operations. You will help translate discussions into clear actions, keep owners accountable, and build simple processes that scale.

Key Responsibilities

• Capture tasks from conversations, chats, and voice notes. Turn them into clear tasks with owners, due dates, and context.
• Maintain priority queues, highlight blockers, and propose next steps.
• Ensure every task has an owner, a deadline, and clear completion criteria.
• Follow up on tasks, remind owners before deadlines, and escalate issues when needed.
• Maintain a visible dashboard in Microsoft Planner to track task status.
• Prepare meeting briefs and publish action summaries within 24 hours after meetings.
• Manage inbound requests, protect executive focus time, and draft messages when helpful.
• Create simple SOPs and templates for recurring workflows, briefs, and status updates.
• Keep information systems organized, publish weekly status updates, and maintain key reference lists.
• Identify repetitive steps and set up light automations using Microsoft Power Automate or Copilot.
• Communicate clearly across teams with timely updates and follow-ups.
• Run weekly check-ins with owners and support quarterly planning reviews.

Qualifications

• Minimum 3 years of experience in executive assistance, project coordination, or operations.
• Experience in creating SOPs and lightweight processes.
• Strong skills in Microsoft 365 tools such as Teams, Planner, and Outlook. Familiarity with Power Automate or Copilot is an advantage.
• Excellent written and spoken English. Arabic is a plus.
• Strong ownership, organization, proactive communication, and good judgment when handling sensitive information.

Success Metrics

• High accuracy in capturing and assigning tasks within deadlines.
• Majority of tasks completed on time with clear outcomes.
• Action points from meetings consistently logged and tracked.
• SOPs and processes adopted effectively by teams.
• Clean and up-to-date dashboards and reports.

First 90 Days Roadmap

• First 30 days: Shadow the executive, set up Planner as the central task tracker, and draft initial SOPs.
• 31 to 60 days: Expand SOPs, launch templates, and introduce basic automations. Publish first monthly performance report.
• 61 to 90 days: Strengthen escalation processes, improve task completion rates, refine SOPs, and propose new improvements.

Working Parameters

• Based in Oman, covering GST +04:00 core hours with flexibility for urgent follow-ups.
• Authority to schedule check-ins, send reminders or escalations, and request updates.
• Must handle sensitive information with confidentiality and follow company policies.

This role is best suited for someone who thrives in fast-moving environments, enjoys organizing complex workflows, and takes ownership of driving things forward.

Responsibilities:

• Provide administrative support to ensure efficient office operations
• Answer and direct phone calls and emails
• Organize and schedule meetings and appointments
• Maintain filing systems, databases, and records
• Assist with data entry, document preparation, and report generation
• Perform other administrative tasks as needed

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, Outlook, etc.)
• Strong organizational and time management skills
• Ability to work independently and in a team

Please send your resume and a short cover letter to with the subject line "Admin Assistant Application ".

Job Type: Full-time