7 Administration Specialist jobs in Oman

Overview

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

• Bachelor’s degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.

Company Description

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Role Description

This is a full-time on-site role for an Administrative Assistant at almuntaliq located in Bawshar. The Administrative Assistant will be responsible for providing administrative assistance, maintaining phone etiquette, communication, executive administrative support, and utilizing clerical skills in daily tasks.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficiency in MS Office applications
• Ability to work well in a team environment
• Previous experience in a similar role is a plus

Join to apply for the Administrative Assistant Pharmacy role at Fine Global HR .

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

• BCom Graduate
• At least 1 year of experience in wholesale or retail pharmacy
• Familiarity with purchase, procurement, billing, invoicing, and inventory management
• Strong knowledge of computer applications
• Energetic and proactive attitude

• Handle purchase orders and manage procurement processes
• Assist with billing and invoicing tasks
• Support inventory management and ensure stock levels are maintained
• Provide administrative support to the team as needed

• Monthly salary: 200 Omani Riyals
• Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Human Resources

Referrals increase your chances of interviewing at Fine Global HR by 2x.

Get notified about new Administrative Assistant jobs in Muscat, Masqaţ, Oman .

We are looking for motivated and organized individuals — male and female — to join our team as Receptionist & Administrative Assistant at Roushan Resort.

Applicants must be located in (or willing to be based there).

Location: Mirbat (near Salalah) - Oman

Key Responsibilities:

-Reception and customer service.

-Organizing reservations.

-Preparing invoices and providing accounting support.

-Marketing support and assistance in preparing promotional and advertising content for the resort.

-General administrative tasks, including organizing files, both physical and digital archiving, and preparing daily and weekly reports required by management in an accurate and timely manner.

-Performing any other clerical tasks as needed and directed by management.

Interested candidates are invited to submit their CVs to:

Job Type: Full-time

Nokia is a global leader in mobile, fixed, and cloud networks, committed to driving innovation and technology leadership. With a strong focus on inclusivity, sustainability, and continuous learning, Nokia empowers its employees to create positive change and shape the future of connectivity.

As a Project Management Office (PMO) Manager, you will oversee the implementation of Nokia’s project management methodologies, ensuring the successful delivery of customer projects within time, budget, and quality standards. This role requires close collaboration with project teams, legal, and government entities in Oman while ensuring compliance with local regulations. You’ll be part of a dynamic and collaborative environment where innovation and professional growth are encouraged.

• Drive the implementation of Nokia’s project management methodology, tools, and best practices.
• Monitor project execution, focusing on operational processes, cost management, and reporting.
• Ensure compliance with Nokia governance practices and KPIs.
• Proactively handle cost management via operational reviews and follow-ups.
• Act as the main liaison for legal, government, and administrative matters in Oman.
• Forecast resource demand and align with customer project needs.
• Ensure 3–5 years of experience in a similar role.
• Possess expertise in Project Management: risk, change, and communication management.
• Have knowledge of Oman Labor Laws and Telecom Regulations (preferred).
• Have skills in Office 365, SharePoint, and Windows.
• Experience in project finances, cost control, and government relations.

Nokia offers a competitive package including:

• Well-being programs supporting mental and physical health.
• An inclusive culture with employee resource groups, mentoring, and diverse teams.
• Recognition as one of the World’s Most Ethical Companies and listed in Bloomberg’s Gender-Equality Index .

Nokia’s Network Infrastructure group plays a central role in expanding global telecom networks. With a focus on innovation and technical expertise, the team drives connectivity that empowers people worldwide. For more information about this job, contact us.

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functionsare essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform