What Jobs are available for Administration in Oman?

Hiring: Admin Assistant Oman

Location: Oman

Salary: As per experience

Requirements:

Experience in FMCG / Retail

Strong skills in administration, logistics & coordination

Valid Oman/GCC driving license

GCC experience is a must

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Job Responsibilities:

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

Minimum Qualifications:

• Bachelor's degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Required Skills:

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.

- Job Description:

A leading ceramic arts company in Oman is seeking a friendly and organized Female Receptionist with basic accounting knowledge to join our growing creative team. If you have excellent communication skills, attention to detail, and a passion for supporting both customers and internal operations — we want to hear from you

Key Responsibilities:

• Greet and assist visitors and clients professionally
• Handle phone calls, emails, and appointment scheduling
• Support basic accounting tasks (invoicing, record-keeping, petty cash)
• Coordinate with the sales and finance teams for documentation
• Maintain front desk and office administrative duties

Qualifications:

• Previous experience in reception or administrative roles
• Basic accounting knowledge or experience with invoices and ledgers
• Strong communication and interpersonal skills
• Proficient in MS Office (Excel & Word)
• Arabic language is an advantage

Remuneration: OMR 250 + accommodation

Apply now and become part of a vibrant, artistic workspace

Share your CV at , subject Receptionist

Experience:

· Minimum General Education certificate.

· 1 – years of experience

Job Type: Full-time

Roles and Responsibilities

Data Entry Operator required for the leading Readymix Company in Oman.

Preferably Should have Experience in the RMC Industry or Construction Company.

Experience in Stores, MIS, Receipt, Fuel Entry, Material Issue, DO Entry etc.

The Company a fully owned subsidiary of a multi-disciplinary Engineering, Contracting and Construction Company, the largest in the private sector in the Sultanate of Oman.

Please email your CV to

Contact on /

Dome Group is looking for a motivated and versatile professional to join our team in Muscat, Oman. The role will cover a mix of
Projects, Administration, and Marketing
functions, supporting both local operations and coordination with our Group offices.

Key Responsibilities:

Projects

• Handle Dome office phone calls, inquiries, and client communication.
• Manage submissions and follow-ups for proposals, reports, invoices, and payments.
• Prepare professional presentations for clients and internal use.
• Attend client meetings and represent the company.
• Conduct occasional site visits.
• Coordinate site visit arrangements and gate pass requirements.

Administration

• Oversee company licenses and renewals.
• Manage vendor registrations and maintain compliance with authorities.
• Support authority visits when required.
• Prepare and process invoices.
• Maintain monthly statements of expenses and receivables.
• Manage office supplies and logistics.
• Deliver documents to clients/authorities as needed.
• Coordinate with Group offices (HR, Finance, etc.) to ensure smooth operations.

Marketing

• Reach out to clients (new, existing, and follow-ups).
• Design and update marketing materials (company profile, social media posts, presentations, etc.).

Requirements

• Bachelor's degree in Business Administration, Management, or related field.
• 2–4 years of relevant experience in administration, coordination, or client-facing roles.
• Strong communication and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint); design tools is an advantage.
• Ability to multitask and work independently with attention to detail.
• Fluency in English; Arabic is an advantage.
• Must be based in Muscat, Oman

Role Purpose:

The position is responsible for maintaining the lease administration function in the Oman market. The role of lease administration is as a support function to the Real Estate team to manage effective controls, data accuracy & tracking, maintaining an effective audit trail and effective lease signing aligned with Americana standards & policies to meet the department goals.

The Assistant Manager shall support the effective management of Americana's new and existing real estate portfolio, including but not limited to lease agreements, authority compliance, database tracking and ensure alignment with strategic objectives. This role encompasses performance monitoring, risk management, lease oversight, and collaboration with key stakeholders to optimize control and compliance objectives.

Key Responsibilities:

• Process Lease signing as per organizational objectives
• Monitor and track the status of lease signing forecasted signing monthly.
• Manage and monitor day-to-day activities within your geographical area that supports the operations of the Portfolio Lease Administration Service Line
• Oversee company portfolio of retail store leases and supervise individuals in the Lease Administration Department in your market (where applicable_.
• Support and assist with Americana's Restaurant Division initiatives & change management
• Recommend new approaches, policies, and procedures to effect continual improvements in the efficiency of services performed
• Ensure Americana standards are implemented, met and maintained
• Ensure Americana's lease signing process is consistently applied and maintained.
• Own execution of compliance & risk management initiatives, ensuring compliance with lease terms and regulatory requirements within the required SLA's as well as identifying potential risks in lease agreements and providing recommendations for resolution
• Provide timely and accurate documentation and reporting
• Execute special projects as assigned by Line Manager
• Collaborate on high profile projects that will require special attention and reporting
• Manage, train, and develop team members in your market.
• Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
• Closely track and provide updates to the plan for securing NSOs.
• Track critical dates (renewal options, kickouts, rights to terminate and expirations) for existing stores and generate and maintain several reports and weekly updates with respect to same.
• Ensure that all stores with upcoming critical dates are addressed with management in a timely manner and follow through with decisions while meeting critical deadlines.
• Draft and/or review lease amendments and termination agreements with respect to existing stores.
• Assist in the development and implementation of procedures to ensure the integrity of the lease database system.
• Write reports as requested in the lease database system for the Real Estate Department.
• Assist in lease preparation and review against Americana policy & top lease conditions
• Other duties or projects assigned.
• Maintain an accurate, detailed audit trail for each deal, and track and document decisions related to the same
• Receive cheques from finance related to the lease agreement, check if they are aligned with the particulars of payments as per lease and ensure they are delivered to the Landlord on timely manner.
• Follow up with the Landlord on the executed lease agreement & required official documentation in a timely manner, escalating any delays to the Real Estate deal owner
• Take ownership of all active leases and drive them to closure within defined timelines by overseeing municipal contracts and landlord documentation, ensuring compliance and timely execution of all related legal and operational processes, including the collection of trade license requirements, NOCs, AMCs, and other relevant documents, while maintaining close coordination with the GRD team

Education
:

• Bachelor's Degree
• Knowledge of Microsoft Office specifically Word, Excel, Power Point is essential.

Experience:

• 5-7 years' experience in lease administration or legal in a retail chain or shopping center environment
• Strong understanding of regional real estate and/or leasing practices, metrics and municipality/authority regulations
• Knowledge of legal terms & language of the lease

Language Proficiency:

• Arabic (Mandatory)
• English (Mandatory)
• French (Desirable)

Knowledge:

• Excellent quality checking & compliance skills
• Ability to plan, organise and adapt in various situations to meet business objectives
• Experience of business process re-engineering
• Experience of extensive Real Estate System Implementation projects
• Strong analytical abilities

Skills:

• Ability to interpret complex retail lease language.
• Exceptional communication and negotiating skills.
• Ability to meet deadlines.
• Strong attention to detail and organizational skills.
• Ability to prioritize and manage multiple projects
• Strong organizational skills
• High-quality work ethics without supervision
• Excellent verbal and written communication skills
• Excellent time management skills
• Ability to solve problems by drawing upon the collective thinking of the broader team through influence and negotiation.
• Strong leadership skills
• Client relationship management skills.

Werde ein Teil der HHLA und gestalte mit uns die Zukunft

Der traditionsreiche Fruchtumschlag im Hamburger Hafen hat sich in den letzten Jahren zu einem modernen Logistiklager mit direkter Hafenanbindung entwickelt. Unser Team in der Fakturierung und Administration ist verantwortlich für die reibungslose Abwicklung der Warenströme und die ordnungsgemäße Rechnungsstellung an unsere Kunden – und freut sich auf Deine Unterstützung

Als
Mitarbeiter (m/w/d) im Bereich Fakturierung/Administration
tauchst Du direkt in die spannende Welt der HHLA Frucht- und Kühl-Zentrum GmbH ein und trägst dazu bei, unsere administrativen Prozesse effizient zu gestalten.

Du suchst eine neue Herausforderung, bei der Du Dein Organisationstalent, Deine Genauigkeit und Deine kommunikativen Fähigkeiten einbringen kannst?

Dann bewirb Dich jetzt – wir freuen uns darauf, Dich kennenzulernen
Die Hamburger Hafen und Logistik AG (HHLA) ist ein führender europäischer Hafen- und Transportlogistikkonzern. Wir entwickeln mit unseren Kunden logistische und digitale Knotenpunkte entlang der Transportströme der Zukunft. Dabei setzen wir auf innovative Technologien und nachhaltige Lösungen. Der Konzern beschäftigt derzeit rund 6.800 Mitarbeiterinnen und Mitarbeiter. Im wichtigsten Fruchthafen Deutschlands werden Bananen und andere Früchte vom HHLA Frucht- und Kühl-Zentrum gelöscht und bei konstanter Temperatur gelagert.

Das Erwartet Dich

• Du bist zentrale Ansprechperson für Kunden, Kollegen, Dienstleister sowie Vorgesetzte in allen administrativen Fragestellungen
• In enger Zusammenarbeit mit den Spediteuren der Importeure agierst Du als Bindeglied zwischen den operativen Abläufen und der administrativen Umsetzung
• Du übernimmst vielfältige administrative Aufgaben und bist für die Lagerverwaltung einschließlich Bestandsführung verantwortlich
• Du erstellst Aufträge und Dokumente als Grundlage für die Fakturierung
• Gemeinsam mit dem Team der Fakturierung unterstützt Du bei der Rechnungsstellung und -abwicklung für unsere Kunden und Auftraggeber
• Zudem prüfst und bearbeitest Du alle relevanten Daten, um eine optimale Weiterverarbeitung sicherzustellen

Das Bringst Du Mit

• Du verfügst über eine erfolgreich abgeschlossene kaufmännische Ausbildung oder eine vergleichbare Qualifikation (beispielsweise im Bereich der Logistik, Hafenwirtschaft oder Lagerlogistik)
• Du bringst Erfahrung in der Auftragsabwicklung und Lagerverwaltung mit
• Du hast eine Affinität zur systemischen Abbildung betrieblicher Prozesse und zur Datenverarbeitung
• Du verfügst über gute Anwenderkenntnisse in SAP EWM, MFS, QM sowie SD
• Deine Deutschkenntnisse in Wort und Schrift sind fließend, Grundkenntnisse in Englisch runden Dein Profil ab
• Du arbeitest zuverlässig, sorgfältig und übernimmst Deine Aufgaben mit Verbindlichkeit und Verantwortungsbewusstsein. Zudem bist Du kommunikativ und schätzt die Zusammenarbeit sowohl mit internen Abteilungen als auch mit externen Kunden

Du hast Interesse, aber erfüllst nicht alle Anforderungen? Lass uns gern sprechen

Das Bieten Wir Dir

• Flexibles Arbeiten und eine gute Work-Life-Balance: 37 Wochenstunden in Vollzeit, mobiles Arbeiten und Gleitzeit
• Eine transparente und attraktive Vergütung gemäß Tarifvertrag inklusive Weihnachtsgeld und Urlaubsgeld
• Gemeinsam in die Zukunft: Unbefristete Zusammenarbeit und eine attraktive Altersvorsorge durch unseren HHLA Kapitalplan
• Einen Arbeitsplatz im Herzen des Hamburger Hafens
• Ein vielfältiges Angebot an internen und externen Weiterbildungen, Trainings und Workshops
• In der Speicherstadt, auf den Terminals und über die Kaikante hinaus: Eine Unternehmenskultur, in der Kollegialität und Wertschätzung gelebt wird

Als international tätiges Logistikunternehmen mit Wurzeln in Hamburg steht die HHLA für Weltoffenheit und Toleranz. Wir sind überzeugt von den Vorteilen unterschiedlicher Perspektiven, Erfahrungen und Kompetenzen. Es ist unser Ziel, ein Arbeitsumfeld zu schaffen, in dem Menschlichkeit, gegenseitiger Respekt und Wertschätzung die Grundlage für das Handeln aller Mitarbeitenden sind.

Wenn Du gemeinsam mit uns die Zukunft der HHLA gestalten möchtest, freuen wir uns auf Deine aussagekräftige Bewerbung – bevorzugt online über unser Bewerbungsformular.

Dein Kontakt

HHLA Frucht- und Kühl-Zentrum GmbH

Bereich Personalmanagement

Daria Petersen

Data Entry Executive

1. Diploma or Bachelors degree, or equivalent qualification.

2. Minimum 1 Year Experience in Data management and Documentation

3. Proficiency in MS Office Suite.

4. Typing Speed of Minimum 25-30 words per minute (WPM)

Note:- Male candidate preferred.

Job Type: Full-time