12 Administration jobs in Oman

Administration Officer vacancy in Bawshar Oman

To excel in administration, you're a proactive individual with a strong work ethic, a great attention to detail and admin skills. To be considered with us, you can demonstrate:

• Previous experience (min. 12 months) in Administration or Reception
• Experience in Retail & Hospitality welcome
• Experience in a high-paced environment
• Computer (MS Suite) and organisational skills

Overview

A multinational company based in Oman is recruiting an Omani female graduate to provide administrative support in accordance with organizational policies, to manage all government-related processes and ensure timely and compliant handling of visa procedures, employment documentation, licenses, and other regulatory requirements and to act as a government liaison for the company.

• Ensure compliance with Omani labor law and company policies.
• Conduct research if required, assist in the preparation of the meeting, maintain accurate records.
• Participate in client meetings and take notes.
• Support commercial operation by conducting market research, assisting the general manager.
• Handle administrative duties such as scheduling, correspondence, and office supply management.
• Manage travel arrangements, visa applications, and staff logistics as needed.
• Prepare documentation for audits and liaise with external auditors or government inspectors.
• Handle visa applications, renewals, and cancellations for employees (labor cards, residence permits, etc.).
• Coordinate with Royal Oman Police (ROP), Ministry of Labor (MoL), Ministry of Commerce and Industry (MoCI), and Public Authority for Social Insurance (PASI) for employee and company-related processes.
• Manage medical test scheduling, biometrics, and ID card processing.
• Renew and update all company licenses and commercial registrations.
• Prepare and submit official letters to various government departments.
• Ensure compliance with Omani Labor Law in all PRO activities.
• Represent the company during government inspections or audits.
• Track visa expiry dates and maintain employee and company legal documents.
• Manage the PASI registration and updates for all staff. Follow up on traffic violations, fines, and related ROP processes (if company vehicles are involved).
• Assist HR in preparing employee letters (e.g., bank, embassy, salary letters).
• Handle document attestation from ministries and embassies.
• Coordinate with external PROs or service agencies if needed.

• Diploma or bachelor’s degree in business administration, or related field
• Experience in an administrative job (minimum 3-4 years in an International Company)
• Proficiency in MS Office and accounting/HR software (e.g., Tally, SAP, or Oracle)
• Have knowledge in Microsoft Office (Outlook, Excel, Word, PowerPoint.)
• Knowledge of Omani Labor Law and PASI procedures
• Fluent in Arabic and English (writing, reading, speaking, listening)
• Valid Omani driving license

• Strong organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Effective communication and interpersonal skills.
• Confidentiality and integrity in handling sensitive data.
• Problem-solving and critical thinking.
• Strong understanding of Omani labor laws and government processes.
• Good interpersonal and communication skills.
• Time management and ability to meet deadlines.
• Discretion and confidentiality in handling documents.
• Proactive and detail-oriented.

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Job Responsibilities:

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

Minimum Qualifications:

• Bachelor's degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Required Skills:

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.

- Job Description:

A leading ceramic arts company in Oman is seeking a friendly and organized Female Receptionist with basic accounting knowledge to join our growing creative team. If you have excellent communication skills, attention to detail, and a passion for supporting both customers and internal operations — we want to hear from you

Key Responsibilities:

• Greet and assist visitors and clients professionally
• Handle phone calls, emails, and appointment scheduling
• Support basic accounting tasks (invoicing, record-keeping, petty cash)
• Coordinate with the sales and finance teams for documentation
• Maintain front desk and office administrative duties

Qualifications:

• Previous experience in reception or administrative roles
• Basic accounting knowledge or experience with invoices and ledgers
• Strong communication and interpersonal skills
• Proficient in MS Office (Excel & Word)
• Arabic language is an advantage

Remuneration: OMR 250 + accommodation

Apply now and become part of a vibrant, artistic workspace

Share your CV at , subject Receptionist

Experience:

· Minimum General Education certificate.

· 1 – years of experience

Job Type: Full-time

Executive Application Development & Administration

This position is responsible for coordinating development, administration and user support for all business applications used by the Company including administration of related databases. The position's responsibility will also include assisting Applications & IT Managers in collecting and consolidating different user department requirements related to business systems and coding, testing, and implementing new business applications by performing various duties in support of the relevant projects. As an additional responsibility, the position will be responsible for providing different Reporting i.e. BI (Business Intelligence) services to different functional users as required and requested by them from time to time.

The position will also hold secondary responsibility for the Applications Administration and Support team, whereby in the absence of Applications Manager, they will be responsible for the team and its activities.

Language Requirements: Arabic - Fluent / Excellent, English - Very Good

• Own a Car: Any
• Have Driving License: Any

• Education: BSC degree in computer science
• Experience: Requires three to five years of general application & database management experience, preferably with Navis TOS, ERP or related business systems experience in mid to large sized private organization.
• Specialized Knowledge:
  • A complete and thorough understanding of applications & database management as it relates specifically to TOS and ERP systems.
  • Have a fundamental understanding of Terminal Operations, HR, financial and inventory control principles.
  • Basic knowledge of Oracle and UNIX platforms, SQL, and Windows operating systems, with hands-on applications experience. Requires demonstrated proficiency with Oracle’s internal mechanisms, SQL, and backup/recovery techniques.
  • Good knowledge of PC hardware and software systems.
  • Comprehensive understanding of Oracle’s database products. This will include how to setup, maintain and troubleshoot Oracle databases.
  • Have demonstrated ability and knowledge to troubleshoot a wide variety of applications and database management problems as they arise in the workplace.
• Skills:
  • Have the ability to solve problems of high complexity.
  • Multi-task oriented with proven ability to manage several active projects simultaneously.
  • Detail oriented with a high degree of accuracy.
  • Due to access to company sensitive information, able to maintain confidentiality and act with discretion.
  • Able to anticipate internal client needs and maintain good working relationships with users and management.
  • Have proficiency in various software applications and programs.
  • Have ability to communicate in English, both verbally and written. Arabic language skills helpful, especially in training others.
  • Have excellent verbal and written communication skills.

About The Company

Port of Salalah is a world class transshipment hub in the West Central Asia Region. Situated right at the major East-West shipping lanes, Salalah enjoys an attractive strategic location in the heart of the Indian Ocean Rim and caters to some of the world’s largest ocean going vessels.

Every port in the world has to keep pace with fewer but much larger shipping lines and the concentration of cargo into bigger vessels that are able to utilize just a few key hub ports.

Whilst the adage in transshipment “location, location, location” still holds true, it takes a port with location, technology, innovation, productivity and a dynamic management to succeed today.

Expansions continue and with focus on growth, innovation and commitment to our customers, the Port of Salalah is prepared for the future.

Logistics & admin expert with 20+ yrs in marine/offshore project. Skilled in fleet & equipment management procurement customs clearance workforce coordination budgeting & cost control. Proven track record in mobilization & complex logistics planning.

Dome Group is looking for a motivated and versatile professional to join our team in Muscat, Oman. The role will cover a mix of
Projects, Administration, and Marketing
functions, supporting both local operations and coordination with our Group offices.

Key Responsibilities:

Projects

• Handle Dome office phone calls, inquiries, and client communication.
• Manage submissions and follow-ups for proposals, reports, invoices, and payments.
• Prepare professional presentations for clients and internal use.
• Attend client meetings and represent the company.
• Conduct occasional site visits.
• Coordinate site visit arrangements and gate pass requirements.

Administration

• Oversee company licenses and renewals.
• Manage vendor registrations and maintain compliance with authorities.
• Support authority visits when required.
• Prepare and process invoices.
• Maintain monthly statements of expenses and receivables.
• Manage office supplies and logistics.
• Deliver documents to clients/authorities as needed.
• Coordinate with Group offices (HR, Finance, etc.) to ensure smooth operations.

Marketing

• Reach out to clients (new, existing, and follow-ups).
• Design and update marketing materials (company profile, social media posts, presentations, etc.).

Requirements

• Bachelor's degree in Business Administration, Management, or related field.
• 2–4 years of relevant experience in administration, coordination, or client-facing roles.
• Strong communication and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint); design tools is an advantage.
• Ability to multitask and work independently with attention to detail.
• Fluency in English; Arabic is an advantage.
• Must be based in Muscat, Oman

Overview

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

• Bachelor’s degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.

With offices in Australia, Canada, Africa and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Construction Supervisor, Earthworks to join our growing project team in Oman.

Reporting to the Construction Superintendent, this role will be responsible for the accurate, timely and professional delivery of project deliverables in accordance with the company, client and projects requirements.

The tasks you'll perform

• Maximize the productivity and efficiency of the Earthworks construction teams through planning, scheduling and the appropriate allocation of resources to ensure project deliverables are met.
• Manage the quality of output produced from the Earthworks construction teams to ensure deliverables are met to high-level of accuracy and in accordance with Project, Client and regulatory standards
• Monitor contractors’ progress; contract schedule to ensure key milestones are being achieved. Report immediately on matters that might affect the project goals.
• Ensure all dealings with Client, Vendors and other external stakeholders are professional and in line with ethos of the business.
• Communicate with the Construction Superintendent and provide weekly reports, updates and feedback with regards to the construction to ensure productivity is in line with schedule and time constraints.
• Comply with instructions given for your own safety and health and that of others, in adhering to safe work procedures.
• Ensure the safety of the construction site by conducting regular inspections and publish the findings.
• Govern the Earthworks construction team to ensure compliance to Company and Client policies, procedures and guidelines.

The expertise you'll bring

• Technical certificate / higher education qualification, diploma or diploma in construction management (desirable) or equivalent experience in the industry.
• Minimum of 5 years’ experience in a supervisor role (civil/earthworks works) in mineral processing and/or related industries in international projects. Ideally site based.
• Experience in EPC/EPCM/Client/Owner is desirable
• Solid technical aptitude, analytical and problem-solving skills
• High attention to detail and sound knowledge of HSE policy and procedures.
• Ability to build and maintain strong relationships with clients, suppliers, subcontractors, and internal employees.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Ability to work effectively with minimal supervision while consistently producing high-quality deliverables.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognize that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.