8 Office Assistant jobs in Oman

Office Assistant

The position of Office Assistant is a vital role in our company based in the beautiful coastal city of Khasab. We are seeking a reliable and efficient individual to join our team and provide administrative support to our office. This job is suitable for both Indian and foreign candidates who are fluent in English, and we do not provide accommodation. A biometric passport is required for all applicants.

Responsibilities:
- Greet visitors, answer phone calls, and respond to emails in a professional manner
- Maintain office supplies and equipment, keeping track of inventory levels
- Organize and schedule appointments, meetings, and travel arrangements for managers
- File documents and maintain an organized filing system
- Conduct basic bookkeeping tasks such as processing invoices and maintaining records
- Assist with preparing presentations, reports, and other documents as needed
- Handle confidential information with discretion and professionalism

Requirements:
- High school diploma or equivalent qualification
- 1+ years of experience in an administrative role or similar position
- Fluent in English (written and spoken)
- Proficient computer skills including MS Office (Word, Excel, PowerPoint)
- Excellent communication skills, both written and verbal
- Strong organizational skills with the ability to multitask effectively
- Attention to detail and accuracy

Salary:
We offer a competitive salary of 1400$ per month for this position.

Location:
This job is located in the scenic city of Khasab. While we welcome candidates from all nationalities, please note that we do not provide accommodation.

How to apply:
If you meet the above requirements and are interested in this position, please submit your CV along with a cover letter explaining why you would be a good fit for this role. Only shortlisted candidates will be contacted for further steps in the hiring process.

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Direct message the job poster from Monetix Solutions

At Monetix, we are a dynamic team of seasoned professionals dedicated to empowering organizations to achieve sustainable growth and operational excellence. With extensive experience across diverse industries, we have a deep understanding of market trends, business challenges, and the unique needs of our clients. We provide comprehensive services in fields such as Finance, Accounting, Transformation, IT, Business incubation, and much more. In essence, we are a single window for a variety of business needs.

Company Description

At Monetix, we are a dynamic team of seasoned professionals dedicated to empowering organizations to achieve sustainable growth and operational excellence. With extensive experience across diverse industries, we have a deep understanding of market trends, business challenges, and the unique needs of our clients. We provide comprehensive services in fields such as Finance, Accounting, Transformation, IT, Business incubation, and much more. In essence, we are a single window for a variety of business needs.

Role Description

This is a full-time hybrid role for Odoo - Data Entry Staff based in Muscat, with some work-from-home flexibility. The day-to-day tasks include entering data into the Odoo ERP system, ensuring data accuracy and consistency, managing administrative tasks, and providing customer service support. Additionally, the role involves coordinating with various departments to ensure the efficiency and accuracy of the data entry process.

Qualifications

• Excellent Communication and Customer Service skills
• Proficient Typing and strong Computer Literacy skills
• Experience in Administrative Assistance and general office tasks
• Attention to detail and high level of accuracy
• Ability to work independently and as part of a team
• Knowledge of Odoo ERP system is a plus
• High school diploma or equivalent; additional qualifications in computer science or a related field are advantageous

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Business Consulting and Services

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• Proactively manage and maintain the Chairperson's complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Anticipate and resolve scheduling conflicts, ensuring the Chairperson is adequately prepared for all engagements.
• Prioritize and manage incoming communications, highlighting urgent matters and exercising judgment in handling sensitive information.
• Arrange comprehensive and detailed travel itineraries (flights, accommodation, ground transportation, visas) for the Chairperson, often involving multiple destinations and complex logistics.
• Proactively anticipate travel needs and potential issues, providing solutions and ensuring seamless travel experiences.
• Prepare and compile briefing materials, presentations, and reports for meetings, ensuring the Chairperson has all necessary information in advance.
• Organize and coordinate logistics for meetings, including room setup, catering, and technology requirements.
• Establish and maintain highly organized and confidential filing systems (physical and digital) for important documents, reports, and correspondence.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Perform a wide range of administrative and clerical tasks to support the Chairperson's office.
• Order office supplies and manage office equipment for the Chairperson's Office.

Desired Candidate Profile

• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks, including delegation of tasks when appropriate.

Employment Type

Full Time

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Executive Support
• Personal Assistant
• Executive Assistant
• Senior Administrative Assistant
• Executive Secretary
• Personal Secretary
• Secretary
• PA
• Administrative Assistant
• Office Secretary

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Key Duties And Responsibilities

Please note that this is not an exhaustive list of everything that needs to be done. Alila employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:

Planning And Organising

• Assist in the preparation of the Front Office team budget.
• Plan and implement training plans for all Front Office employees. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures.
• Maintain full knowledge of the Property Management and Call Centre computer systems.

Job Profile

• Demonstrate good leadership and communication skills.
• Have at least 2 years of similar experience in 5-star resorts.
• Possess good computer and writing skills.
• Previous Opera experience is preferred.

Job Specifications

• Supervise the functioning of all departmental employees and facilities.
• Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.
• Ensure adherence to all Standard Operating Procedures by training staff and monitoring performance. Continuously update LSOPs relating to front office operations.
• Drive the implementation of all sales and promotional programs of the hotel. Take responsibility for upselling initiatives.
• Monitor daily arrivals and coordinate VIP or special requests with relevant departments.
• Block rooms accordingly for upcoming arrivals.
• Develop and maintain a motivating work environment within the department.
• Provide coaching, counseling, support, and guidance to team members as needed.
• Ensure team members are informed about hotel products and services, including room types, rates, features, outlets, and facilities.
• Conduct regular room and floor inspections to ensure quality standards, and address maintenance or cleaning requests.
• Assist tour operators and travel agencies.
• Support Villa operations manager and guest relations manager in daily operations.
• Inspect all Front Office areas to ensure standards are met.

How You Can Succeed In This Role

Top performers at Alila Hinu Bay demonstrate the following attitudes:

• Working with Others: Anticipate and exceed customer and colleague needs, use initiative and good judgment, collaborate to achieve goals, act professionally and with integrity.
• Taking Responsibility: Conduct business honestly, keep information confidential, prioritize tasks effectively, manage time well, and work independently with attention to detail.
• Delivering Results: Meet and exceed performance standards, develop professional skills, adhere to policies, and aim for top-quality guest experiences.

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**Description:**
**KEY DUTIES AND RESPONSIBILITIES**
Please note that this is not an exhaustive list of everything that needs to be done. Alila employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:
_Planning and Organising:_
· Assist the preparation of the Front Office team budget.
· Plan and implement training plans for all Front Office employees. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures.
· Maintain full knowledge of the Property Management and Call Centre computer systems.
**Job Profile**
+ Ensure to have good leadership skills and communication skills
+ Ensure to have 2 years similar experience in 5 start resorts.
+ Good computer and writing skills.
+ Previous Opera experience
**_Job Specifications_**
· Supervise the functioning of all departmental employees and facilities.
· Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.
· Ensure that all Standard Operating Procedures are being adhered to, by training all staff and monitoring their performance. Continue to capture best current practice in new LSOPs relating to front office operation.
· Drive the implementation of all sales and promotional programmes of the hotel. Take personal responsibility for driving Upselling within the property.
· Monitor daily arrivals and action as appropriate for any VIP or special request. Liaise with housekeeping, room service and guest relations where necessary to complete the action.
· Block the rooms accordingly for next three days arrivals.
· Develop and maintain a motivational working environment within the department.
· Provide coaching and counseling, support and guidance to the associates as required.
· Ensure Team members are up-to-date with current information and data of the hotel products and services including room types, rates, features and facilities, food and beverage outlets & promotions, spa and health club, and other services and facilities.
· Conduct regular room and floor inspections to ensure quality standards, complete necessary Engineering Job Order or housekeeping cleaning requests and monitor the results.
· Provide assistance to local representatives of tour operators and travel agencies.
· Assist Villa operations manager and guest relation Manager on daily operations.
· Inspect all Front Office areas to ensure all areas are up to standard.
**HOW YOU CAN SUCCEED IN THIS ROLE**
Within Alila Hinu Bay, the top-performing people who do this job always demonstrate the following attitude:
· Working with Others:
+ They always try to anticipate and exceed the needs of customers and colleagues
+ They use their own initiative and good judgement to solve problems in a calm and efficient way
+ They enjoy working with others to achieve common goals.They volunteer as required to ensure the success of the team
+ They act with personal professionalism and integrity at all times
· Taking Responsibility:
+ They always conduct business honestly and fairly.They keep sensitive information confidential.
+ They can prioritise their workload effectively and be organised and structured at work
+ They manage their time and pay attention to detail.They know their jobs, and are able to work without close supervision.
+ They display a positive attitude, even under pressure.They personally check their work to ensure its accuracy.
· Delivering Results:
+ They are committed to meeting and exceeding all performance standards
+ They constantly look to develop their own professional skills and abilities
+ They perform job tasks in line with established policies and procedures
+ They always try to provide a top-quality experience to all our guests.
**Primary Location:** OM-Ad Dakhiliyah
**Organization:** Alila Jabal Akhdar
**Job Level:** Full-time
**Job:** Front Office
**Req ID:** ADD000144
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Key Responsibilities:

Administrative Support:

• Manage daily office operations, including scheduling meetings, maintaining records, and handling correspondence.
• Prepare reports, presentations, and other documentation as required.
• Coordinate with various departments to ensure smooth workflow and communication.

Customer Care:

• Serve as the first point of contact for customer inquiries via phone, email, and in-person visits.
• Address and resolve customer concerns promptly and professionally.
• Visit customers and clients for marketing purposes.
• Maintain and update customer records in the database.

Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2 years’ experience in administrative or customer service roles.
• Proficiency in Microsoft Office Suite and familiarity with CRM systems.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Fluency in English; knowledge of Arabic is an advantage.

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Job Opening: Administrative Assistant at a Pharmacy Company in Oman

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

Qualifications

BCom Graduate

At least 1 year of experience in wholesale or retail pharmacy

Familiarity with purchase, procurement, billing, invoicing, and inventory management

Strong knowledge of computer applications

Energetic and proactive attitude

Key Responsibilities

Handle purchase orders and manage procurement processes

Assist with billing and invoicing tasks

Support inventory management and ensure stock levels are maintained

Provide administrative support to the team as needed

Salary And Benefits

Monthly salary: 200 Omani Riyals

Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

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