5 Administration jobs in Muscat

Overview

A multinational company based in Oman is recruiting an Omani female graduate to provide administrative support in accordance with organizational policies, to manage all government-related processes and ensure timely and compliant handling of visa procedures, employment documentation, licenses, and other regulatory requirements and to act as a government liaison for the company.

• Ensure compliance with Omani labor law and company policies.
• Conduct research if required, assist in the preparation of the meeting, maintain accurate records.
• Participate in client meetings and take notes.
• Support commercial operation by conducting market research, assisting the general manager.
• Handle administrative duties such as scheduling, correspondence, and office supply management.
• Manage travel arrangements, visa applications, and staff logistics as needed.
• Prepare documentation for audits and liaise with external auditors or government inspectors.
• Handle visa applications, renewals, and cancellations for employees (labor cards, residence permits, etc.).
• Coordinate with Royal Oman Police (ROP), Ministry of Labor (MoL), Ministry of Commerce and Industry (MoCI), and Public Authority for Social Insurance (PASI) for employee and company-related processes.
• Manage medical test scheduling, biometrics, and ID card processing.
• Renew and update all company licenses and commercial registrations.
• Prepare and submit official letters to various government departments.
• Ensure compliance with Omani Labor Law in all PRO activities.
• Represent the company during government inspections or audits.
• Track visa expiry dates and maintain employee and company legal documents.
• Manage the PASI registration and updates for all staff. Follow up on traffic violations, fines, and related ROP processes (if company vehicles are involved).
• Assist HR in preparing employee letters (e.g., bank, embassy, salary letters).
• Handle document attestation from ministries and embassies.
• Coordinate with external PROs or service agencies if needed.

• Diploma or bachelor’s degree in business administration, or related field
• Experience in an administrative job (minimum 3-4 years in an International Company)
• Proficiency in MS Office and accounting/HR software (e.g., Tally, SAP, or Oracle)
• Have knowledge in Microsoft Office (Outlook, Excel, Word, PowerPoint.)
• Knowledge of Omani Labor Law and PASI procedures
• Fluent in Arabic and English (writing, reading, speaking, listening)
• Valid Omani driving license

• Strong organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Effective communication and interpersonal skills.
• Confidentiality and integrity in handling sensitive data.
• Problem-solving and critical thinking.
• Strong understanding of Omani labor laws and government processes.
• Good interpersonal and communication skills.
• Time management and ability to meet deadlines.
• Discretion and confidentiality in handling documents.
• Proactive and detail-oriented.

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Job Responsibilities:

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

Minimum Qualifications:

• Bachelor's degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Required Skills:

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.

- Job Description:

A leading ceramic arts company in Oman is seeking a friendly and organized Female Receptionist with basic accounting knowledge to join our growing creative team. If you have excellent communication skills, attention to detail, and a passion for supporting both customers and internal operations — we want to hear from you

Key Responsibilities:

• Greet and assist visitors and clients professionally
• Handle phone calls, emails, and appointment scheduling
• Support basic accounting tasks (invoicing, record-keeping, petty cash)
• Coordinate with the sales and finance teams for documentation
• Maintain front desk and office administrative duties

Qualifications:

• Previous experience in reception or administrative roles
• Basic accounting knowledge or experience with invoices and ledgers
• Strong communication and interpersonal skills
• Proficient in MS Office (Excel & Word)
• Arabic language is an advantage

Remuneration: OMR 250 + accommodation

Apply now and become part of a vibrant, artistic workspace

Share your CV at , subject Receptionist

Experience:

· Minimum General Education certificate.

· 1 – years of experience

Job Type: Full-time

Overview

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance/collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Administration & Office Support:

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate.) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection:

• Handle post-dated cheques (PDCs) and follow up on payments when required.
• File documents, receipts, and financial records as requested by the Finance team.
• Liaise with banks regarding correspondence, requests, and reports for management and the Finance Department.
• Collect returned cheques and deposit cheques when required.
• Prepare cheque payments for office expenses, employees, and suppliers (e.g., DHL), and ensure timely deposits.
• Upload VAT reports quarterly on the VAT authority website.
• Upload signed and stamped sales invoices into GP system.
• Submit Bayan declarations.

Logistics:

• Receive and dispatch shipments efficiently and accurately.
• Manage consumables and marketing material stock.
• Monitor inventory levels and support stock control.
• Coordinate and participate in annual and ad-hoc stock counts.
• Apply for online shipment permits and follow up with customs in case of issues.
• Work on Ministry of Health (MOH) approvals and registration processes when required.
• Support delivery operations within and outside Muscat when required.

• Bachelor’s degree or diploma in Business Administration, or a related field.
• Minimum 2 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational, time management and multitasking skills.
• Excellent communication and interpersonal skills.
• A strong team player who collaborates effectively across departments.
• High level of discretion and confidentiality.
• Patient, friendly, tactful and well presented.
• Good computer skills.
• Excellent Arabic and English skills (Written & spoken).
• Ability to handle multiple priorities in a fast-paced environment.