9 Administration jobs in Muscat

AtkinsR alis is looking for an Administration Manager, in Muscat.

About AtkinsR alis

Created by the integration of long-standing organizations dating back to 1911, AtkinsR alis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at or follow us on LinkedIn .

Learn more about our career opportunities at:

The Administrative Manager will oversee and streamline administrative operations, ensuring compliance with governmental regulations and fostering strong relationships with ministries and authorities. The role requires extensive experience in liaising with government entities, managing documentation, and ensuring smooth business operations.

Responsibilities:

• Liaise with Ministries & Government Authorities to ensure compliance with regulations, permits, and approvals.
• Manage administrative processes related to business licensing, visas, and legal documentation.
• Supervise administrative staff and ensure efficient office operations.
• Coordinate with HR & Finance for employee-related government procedures.
• Ensure compliance with local labour laws and business regulations.
• Prepare reports & documentation for regulatory submissions.
• Maintain strong relationships with external stakeholders, including embassies and government offices.

Qualifications & Skills:

• Minimum 8 years of experience in administrative management.
• Fluency in English & Arabic (spoken and written).
• Strong knowledge of Omani government procedures and regulations.
• Excellent communication & negotiation skills for liaising with ministries.
• Proficiency in Microsoft Office & administrative software.
• Ability to handle confidential information with discretion.

Why choose AtkinsR alis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsR alis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at or follow us on LinkedIn .

The Administrative Managerwill oversee and streamline administrative operations, ensuring compliance with governmental regulations and fostering strong relationships with ministries and authorities. The role requires extensive experience in liaising with government entities, managing documentation, and ensuring smooth business operations.

Responsibilities:

• Liaise with Ministries & Government Authoritiesto ensure compliance with regulations, permits, and approvals.
• Manage administrative processesrelated to business licensing, visas, and legal documentation.
• Supervise administrative staffand ensure efficient office operations.
• Coordinate with HR & Financefor employee-related government procedures.
• Ensure compliancewith local labour laws and business regulations.
• Prepare reports & documentationfor regulatory submissions.
• Maintain strong relationshipswith external stakeholders, including embassies and government offices.

Qualifications & Skills:

• Minimum 8 years of experiencein administrative management.
• Fluency in English & Arabic(spoken and written).
• Strong knowledge of Omani government proceduresand regulations.
• Excellent communication & negotiation skillsfor liaising with ministries.
• Proficiency in Microsoft Office & administrative software.
• Ability to handle confidential informationwith discretion.
• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

Job Description

AtkinsRéalis is looking for an Administration Manager, in Muscat.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at or follow us on LinkedIn .

Learn more about our career opportunities at:

The Administrative Managerwill oversee and streamline administrative operations, ensuring compliance with governmental regulations and fostering strong relationships with ministries and authorities. The role requires extensive experience in liaising with government entities, managing documentation, and ensuring smooth business operations.

Responsibilities:

• Liaise with Ministries & Government Authoritiesto ensure compliance with regulations, permits, and approvals.
• Manage administrative processesrelated to business licensing, visas, and legal documentation.
• Supervise administrative staffand ensure efficient office operations.
• Coordinate with HR & Financefor employee-related government procedures.
• Ensure compliancewith local labour laws and business regulations.
• Prepare reports & documentationfor regulatory submissions.
• Maintain strong relationshipswith external stakeholders, including embassies and government offices.

Qualifications & Skills:

• Minimum 8 years of experiencein administrative management.
• Fluency in English & Arabic(spoken and written).
• Strong knowledge of Omani government proceduresand regulations.
• Excellent communication & negotiation skillsfor liaising with ministries.
• Proficiency in Microsoft Office & administrative software.
• Ability to handle confidential informationwith discretion.

Why choose AtkinsRéalis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at Atkinsrealis or follow us on LinkedIn .

Key Responsibilities:

Administrative Support:

• Manage daily office operations, including scheduling meetings, maintaining records, and handling correspondence.
• Prepare reports, presentations, and other documentation as required.
• Coordinate with various departments to ensure smooth workflow and communication.

Customer Care:

• Serve as the first point of contact for customer inquiries via phone, email, and in-person visits.
• Address and resolve customer concerns promptly and professionally.
• Visit customers and clients for marketing purposes.
• Maintain and update customer records in the database.

Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2 years’ experience in administrative or customer service roles.
• Proficiency in Microsoft Office Suite and familiarity with CRM systems.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Fluency in English; knowledge of Arabic is an advantage.

• Drive implementation of Nokia's project management methodology and tools to ensure timely, within-budget, and quality delivery of customer projects.
• Collaborate with project teams to oversee operational processes, cost control, and management reporting.
• Ensure compliance with Nokia governance practices and operational KPIs, tailored to business group specifics.
• Manage the development and provision of essential training and support for project management tools and processes.
• Implement proactive cost management practices through operational reviews, action planning, and follow-ups.
• Act as key liaison for legal, governmental, and administrative tasks, maintaining relationships with relevant authorities in Oman.
• Oversee resource demand activities and forecast management within the customer team to ensure alignment with project needs.
• Support the Project Management Community in capability enhancement initiatives, including certification planning and implementation.

• B.Sc in Technology, Telecom, Engineering or Bachelor's in Business Administration
• 3 - 5 years of previous experience in a similar role
• Strong command of both English & Arabic (written and spoken)
• Project Management skills: Risk Management, Change Management, Project Communication Management

• Awareness of Oman Labor Laws and Telecom Regulations
• Skills in Office 365, SharePoint, and Windows
• Project Finances and Cost Control expertise
• Experience in maintaining relationships with government entities

• One of the World's Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark

Join to apply for the Project Management Office Manager - Oman branch role at Nokia

Join to apply for the Project Management Office Manager - Oman branch role at Nokia

Job Description

As the Project Management Office Manager at Nokia, you play a pivotal role in overseeing the implementation of our project management methodologies and ensuring the successful delivery of customer projects within budget and quality standards. You will collaborate closely with project teams to enhance operational processes, manage costs, and provide accurate reporting to leadership. Your role extends to navigating legal and administrative tasks essential for business operations in Oman, fostering relationships with government entities, and ensuring compliance with local labor laws. Join a dynamic and collaborative team where innovation drives our success, and your insights will contribute to continuous improvement. You'll thrive in a fast-paced environment that values professional development and open communication, empowering you to make a real impact on our projects and clients.

Job Description

As the Project Management Office Manager at Nokia, you play a pivotal role in overseeing the implementation of our project management methodologies and ensuring the successful delivery of customer projects within budget and quality standards. You will collaborate closely with project teams to enhance operational processes, manage costs, and provide accurate reporting to leadership. Your role extends to navigating legal and administrative tasks essential for business operations in Oman, fostering relationships with government entities, and ensuring compliance with local labor laws. Join a dynamic and collaborative team where innovation drives our success, and your insights will contribute to continuous improvement. You'll thrive in a fast-paced environment that values professional development and open communication, empowering you to make a real impact on our projects and clients.

How You Will Contribute And What You Will Learn

• Drive implementation of Nokia’s project management methodology and tools to ensure timely, within-budget, and quality delivery of customer projects.
• Collaborate with project teams to oversee operational processes, cost control, and management reporting.
• Ensure compliance with Nokia governance practices and operational KPIs, tailored to business group specifics.
• Manage the development and provision of essential training and support for project management tools and processes.
• Implement proactive cost management practices through operational reviews, action planning, and follow-ups.
• Act as key liaison for legal, governmental, and administrative tasks, maintaining relationships with relevant authorities in Oman.
• Oversee resource demand activities and forecast management within the customer team to ensure alignment with project needs.
• Support the Project Management Community in capability enhancement initiatives, including certification planning and implementation.
  
  

• B.Sc in Technology, Telecom, Engineering or Bachelor’s in Business Administration
• 3 – 5 years of previous experience in a similar role
• Strong command of both English & Arabic (written and spoken)
• Project Management skills: Risk Management, Change Management, Project Communication Management
  
  

• Awareness of Oman Labor Laws and Telecom Regulations
• Skills in Office 365, SharePoint, and Windows
• Project Finances and Cost Control expertise
• Experience in maintaining relationships with government entities
  
  

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Project Management
• Industries IT Services and IT Consulting and Telecommunications

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Job Opening: Administrative Assistant at a Pharmacy Company in Oman

We are seeking an enthusiastic and smart Administrative Assistant to join our team at a renowned Pharmacy Company in Oman.

Qualifications

BCom Graduate

At least 1 year of experience in wholesale or retail pharmacy

Familiarity with purchase, procurement, billing, invoicing, and inventory management

Strong knowledge of computer applications

Energetic and proactive attitude

Key Responsibilities

Handle purchase orders and manage procurement processes

Assist with billing and invoicing tasks

Support inventory management and ensure stock levels are maintained

Provide administrative support to the team as needed

Salary And Benefits

Monthly salary: 200 Omani Riyals

Accommodation provided

If you meet the requirements and are looking to grow your career in a dynamic environment, apply now!

Please send your CV to

• Proactively manage and maintain the Chairperson's complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Anticipate and resolve scheduling conflicts, ensuring the Chairperson is adequately prepared for all engagements.
• Prioritize and manage incoming communications, highlighting urgent matters and exercising judgment in handling sensitive information.
• Arrange comprehensive and detailed travel itineraries (flights, accommodation, ground transportation, visas) for the Chairperson, often involving multiple destinations and complex logistics.
• Proactively anticipate travel needs and potential issues, providing solutions and ensuring seamless travel experiences.
• Prepare and compile briefing materials, presentations, and reports for meetings, ensuring the Chairperson has all necessary information in advance.
• Organize and coordinate logistics for meetings, including room setup, catering, and technology requirements.
• Establish and maintain highly organized and confidential filing systems (physical and digital) for important documents, reports, and correspondence.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Perform a wide range of administrative and clerical tasks to support the Chairperson's office.
• Order office supplies and manage office equipment for the Chairperson's Office.

Desired Candidate Profile

• Detail-oriented and professional.
• Exceptional communication skills.
• Extremely proficient with Microsoft Office Suite.
• Ability to work independently and reliably.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to organize and prioritize tasks, including delegation of tasks when appropriate.

Employment Type

Full Time

Company Industry

• General Trading
• Export
• Import

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Executive Support
• Personal Assistant
• Executive Assistant
• Senior Administrative Assistant
• Executive Secretary
• Personal Secretary
• Secretary
• PA
• Administrative Assistant
• Office Secretary

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

About Jumeirah & the Hotel:

Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 31 properties, including 33 signature F&B restaurants, across the Middle East, Europe, Asia and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. From the contemporary Maldivian island paradise at Jumeirah Olhahali Island to the art-inspired Jumeirah Capri Palace in Italy and the modern twist on a British classic at Jumeirah Carlton Tower in London, the brand has become synonymous with warm and generous service and the ability to craft distinctive and purposeful experiences that bring joy to guests from across the world.

Set in the secluded cove of Bandar Jissah, nestled between the Al Hajar Mountains and the Gulf of Oman, Jumeirah Muscat Bay invites guests to discover Muscat’s breathtaking nature, with mountains meeting the sea at the resort’s doorstep. The resort features 195 rooms and suites with spectacular ocean views, including ten opulent summerhouses and villas featuring private plunge pools and private beach access.

Opened in 2022, the resort offers a diverse array of amenities, including a sprawling 1,200 square meter Talise Spa, a Pedi:Mani:Cure Studio by Bastien Gonzalez, a PADI and SSI certified dive centre, numerous leisure facilities and adventurous wellbeing experiences, plus several signature dining options and a kids club, providing ample opportunity to relax and recharge.

About the Job:

An opportunity has arisen for a Front Desk Manager to join Front Office inJumeirah Muscat Bay . The main duties and responsibilities of this role:

• Develop and empower front desk colleagues, team leaders, and managers by delegating tasks, providing coaching, and ensuring high morale and productivity within the department.
• Oversee the maintenance and configuration of the Opera system, ensuring correct input standards, adherence to selling strategies, and regular cleaning of duplicate profiles and expired rates.
• Monitor the level of service provided by the front desk department through guest satisfaction reports, analyzing feedback, and implementing corrective actions to continuously improve service quality.
• Handle guest complaints and feedback according to company standards, ensuring proper recording and resolution to maintain guest satisfaction.
• Prepare the departmental budget and implement measures to achieve or exceed budgeted profit, working in partnership with other departments to meet guest needs while optimizing resources.
• Collaborate with guest services, reservations, sales, and housekeeping departments to ensure guest needs are met, regulatory requirements are adhered to, and resources are available.

About you:

The ideal candidate for this position will have the following experience and qualifications:

• Bachelor’s Degree in Hospitality, or any other relevant field.
• 5-8 years of experience in a similar role in a five-star hotel.
• Software competencies – Microsoft Office programs (Intermediate | Advanced).
• Leadership and team management skills.
• Project Management Skills.
• Detail orientated

About the Benefits:

Besides generous F&B benefits and reduced hotel rates across our hotels globally, this role has excellent employee benefits making the role attractive to high performers and any applicant who like to associate her/himself with one of the most luxurious brand in the hospitality industry.